Project Manager

Project Manager

The Project Manager is responsible for overseeing the planning, coordination, and execution of marketing projects from initiation through completion. This role partners closely with internal stakeholders, members of the creative team, contractors, and vendors to ensure projects are delivered on time, within scope, and aligned with AVIXA brand standards while maintaining clear communication and efficient workflows.

Essential duties of the job include, but are not limited to, the following:

1. Working with internal stakeholders to complete projects on time, within budget and within scope. Projects include (but not limited to) print collateral, social media/digital graphics and email templates.
2. Communicate daily, electronically and via phone, with internal stakeholders to ensure transparency on deadlines/deliverables.
3. Ensure resource availability and allocate resources accordingly.
4. Work directly with internal and external graphic designers and email specialists.
5. Delegate project tasks based on staff members' individual strengths, skill sets and experience levels.
6. Develop project timelines and set milestones to ensure critical dates are met.
7. Oversee the lifecycle of three key software platformsWebdam, Wufoo, and Zapiercoordinating updates, enhancements, integrations, and stakeholder communications to ensure each platform effectively supports business needs.
8. Work with commercial print vendors on occasion to submit print files, proof print files and ensure timely mailing (when applicable).
9. Administer the organization's online apparel store through Lands' End, coordinating product offerings, ensuring timely updates and fulfillment, and responding to staff questions.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor's degree in marketing, business, or related field strongly preferred

Experience Level: Minimum of 5 years working in a project management role and/or equivalent combination of education and experience

Technical Skills: Proficient in MS Office; Working knowledge of Adobe CS Photoshop, Illustrator, InDesign; Working knowledge of Basecamp, ClickUp, Smartsheet, or similar project management system; Working knowledge of Canva

Other skills: Exceptional attention to detail and excellent organizational skills; Excellent stakeholder (internal and external) communication skills; Ability to work in a fast-paced team environment and be adaptable to changing priorities; Clear understanding of print and digital best practices; Passion for process efficiency and continuous improvement, with experience leveraging AI-powered tools to streamline workflows

Why You'll Love Working Here:

• AVIXA is a global organization that celebrates diversity of thought, background, demographics, and experience. Learn more about us!
• The AV industry is truly inspiring, changing how people experience the world.
• We're headquartered in Fairfax, VA but also have a widely distributed team. We recognize that talented people live all over the world.
• Our team likes to have fun and enjoy a good meal, even when we're not together. We also expect everyone to have a strong opinion on whether a hot dog is a sandwich!
• Our values: Trust, Heart, Courage. No buzzwords here. We take these seriously and live them every day.
• Our people: you will be surrounded by some of the most talented, supportive, smart, and thoughtful leaders and teams.
• It's not all about work: generous PTO and holiday time off, flexible working hours, option for a Compressed Work Week (i.e., 9/75 work week, or every other Friday off)
• The perks: AVIXA offers comprehensive medical, dental, and vision benefits, 401k plan with company matching, pet insurance, learning and career development opportunities, education assistance, and more!

This description describes the general duties and responsibilities of the position. It is not a complete list of duties and the employee may be required to take on additional duties and responsibilities as required by the needs of the association.

EEO Policy Statement: "It is the policy of AVIXA to provide equal employment opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to age, race, color, religion, sex, national origin, disability, sexual orientation, or any other category protected by law."