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UMass Chan Medical School
Program Coordinator - FHCUMass Chan Medical School • Westborough, MA, United States
Program Coordinator - FHC

Program Coordinator - FHC

UMass Chan Medical School • Westborough, MA, United States
9 days ago
Job type
  • Full-time
Job description

Program Coordinator

Under the general supervision of the Director, the Program Coordinator provides a full range of advanced level complex support services. This position will be responsible for coordinating assigned program activities and leading small projects.

Responsibilities

Essential functions include:

  • Coordinating and performing high level, complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
  • Providing technical assistance and advice to staff concerning assigned programs in order to exchange information, resolve problems and ensure compliance with established policies, procedures and standards.
  • Coordinating and monitoring assigned program activities.
  • Leading small projects in collaboration with the Director or designee.
  • Reviewing and analyzing data relating to program effectiveness.
  • Preparing for meetings including developing agendas and collecting material for distribution.
  • Coordinating follow up as necessary after meetings with internal and external participants.
  • Working closely with Director(s) in the planning and development of activities in a timely and efficient manner.
  • Developing and maintaining an effective relationship with team members, senior leadership and other project stakeholders.
  • Updating the Director or designee on issues or challenges related to program administration in a timely manner.
  • Recommending alternative courses of action and implementing changes when necessary.
  • Participating in the evaluation and implementation of changes in program processes, and ensuring that proper procedures are followed.
  • Developing and maintaining personnel action forms, including oversight of all PA and payroll processing and maintaining personnel files.
  • Reviewing pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details.
  • Drafting routine correspondence, meeting minutes, management reports for the Director or designee and department staff.
  • Maintaining the confidentiality of all business documents and correspondence per UMass Chan/ForHealth Consulting policies and HIPAA regulations.
  • Developing and maintaining time schedules for program staff, project events and office activities.

Qualifications

Required qualifications include:

  • Bachelor's level degree or equivalent in Business Administration or related field.
  • 0-1 years of office experience.
  • Demonstrated project coordination skills, demonstrated experience in setting priorities, delegation of duties, and independent decision-making.
  • Proven experience in managing budgets, maintaining record systems, and administering management practices.
  • Ability to work in a team and meet performance deadlines in a dynamic environment.
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel.
  • Proficient in Microsoft Office products.
  • Demonstrated ability to work appropriately with confidential information.
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Program Coordinator - FHC • Westborough, MA, United States

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