Payroll Administrator
A growing, acquisition-focused services organization is seeking a Payroll Administrator to join its Corporate Accounting team. This role will support weekly multi-state payroll processing for a diverse workforce while ensuring accuracy, compliance, and exceptional internal customer service.
This is a fast-paced, deadline-driven position where payroll is processed every week. The ideal candidate is detail-oriented, thrives in a collaborative team environment, and enjoys solving payroll challenges while maintaining a high level of accuracy and confidentiality.
If you're looking for an opportunity to join an experienced payroll team with a growing organization, this role offers excellent long-term stability and career development.
Key Responsibilities
- Process weekly multi-state payroll accurately and on time
- Support union payroll processing and ensure compliance with collective bargaining agreements
- Audit timecards, resolve discrepancies, and validate payroll data prior to processing
- Process payroll adjustments including retroactive payments, manual checks, direct deposits, stop payments, and replacement checks
- Review unemployment claims, payroll audits, PTO requests, and payroll reporting
- Ensure compliance with federal, state, and local payroll tax regulations
- Reconcile payroll data, investigate discrepancies, and resolve payroll-related issues
- Partner with employees, managers, and the payroll team to provide outstanding customer service and timely payroll support
Required Qualifications
- 3+ years of payroll administration experience
- Experience processing multi-state payroll
- Weekly payroll processing experience strongly preferred
- Union payroll experience highly preferred
- Strong knowledge of payroll tax regulations and wage and hour compliance
- Experience auditing timecards and resolving payroll discrepancies
- Advanced attention to detail with excellent organizational skills
- Experience with ADP Workforce Now or similar payroll systems
- Ability to manage multiple priorities in a deadline-driven environment
- Strong communication, problem-solving, and customer service skills
Preferred Backgrounds
- ADP Workforce Now experience
- Multi-state payroll tax experience
- Union payroll and collective bargaining agreement (CBA) administration
- High-volume payroll environments supporting distributed or field-based workforces
- Construction, staffing, event services, logistics, facilities, or project-based organizations
- Payroll Administrator, Payroll Specialist, Payroll Coordinator, or Payroll Analyst backgrounds
Hybrid schedule with two remote workdays each week
Collaborative payroll team with strong leadership and support
Opportunity to work in a complex, multi-state payroll environment
Exposure to union payroll, compliance, and payroll process improvement
Stable, growing organization with long-term career opportunities
Excellent opportunity for a payroll professional looking to expand their expertise while working with an experienced team