The Regional Financial Operations Assistant reports directly to the Regional Manager, with a dotted line to Corporate Finance / Collections. Where field and corporate priorities conflict on a given account, timely and accurate collection of validated receivables takes precedence; genuine service or relationship exceptions are escalated to the Regional Manager with a recommendation rather than resolved unilaterally. Clarity on this point is intentional it defines how the role balances customer goodwill against clean revenue capture.
Serve as the primary point of contact between field branches and corporate billing and collections.
Analyze billing discrepancies and payment variances between corporate accounts receivable and customer payments.
Review work orders, job logs, and regional data to verify accuracy against corporate invoices.
Manage disputes to correct payment errors and ensure the company is paid accurately for completed work.
Relieve Regional and Branch Managers of collections administration, keeping them informed with concise updates.
Identify recurring collection errors and partner with corporate to streamline the regional invoicing pipeline.
Experience: 24 years in bookkeeping, billing, accounts receivable, or operational administration. Construction or field-services AR strongly preferred.
Familiarity with construction billing concepts AIA G702/G703 progress billing, retainage, lien waivers, and Florida Notice to Owner / lien statutes.
Strong facility with numbers, data reconciliation, and investigating financial discrepancies.
Excellent written and verbal skills to work effectively with both field crews and corporate staff.
Works independently, attends to detail, and pieces together why numbers do not match.
Proficient in Microsoft Excel (VLOOKUPs, pivot tables) and standard corporate ERP or billing software; construction accounting systems (e.g., Sage 300 / 100, Sage Intacct) a plus.
Regional Financial Operations Assistant • Fort Lauderdale, FL, United States
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