Virtual Livestream Production Partner for National Shows

RFP for Virtual Livestream Production Vendor Sunday Brunch with Higher Heights and Virtual Production Issued by: Higher Heights for America RFP Issue Date: February 3, 2026 Proposal Due Date: March 12, 2026 1. Organizational Background Higher Heights for America is the political home for Black women. We are a national organization dedicated to building the political power, leadership, and influence of Black women in elected office and civic life. Through research, advocacy, and strategic communications, Higher Heights works to elevate Black women’s voices and ensure their leadership is visible, respected, and supported. A core part of our public engagement strategy is high‑quality digital programming that reaches national audiences, mobilizes supporters, and uplifts Black women leaders. 2. Program Overview Sunday Brunch with Higher Heights is our flagship weekly livestream show. The program features timely political analysis, conversations with elected officials and candidates, cultural commentary, and community engagement centered on Black women’s leadership and political power. In addition to Sunday Brunch, Higher Heights produces: Candidate forums and conversations Policy briefings and research releases Special election night coverage Virtual town halls and panel discussions Donor briefings and internal convenings Training sessions We are seeking an experienced livestream production partner to support Sunday Brunch and other live virtual productions on an ongoing basis. These additional productions are expected 1–2 times per quarter, with frequency increasing as the midterm elections approach. 3. Scope of Work Technical planning and run‑of‑show coordination Platform setup and testing (Zoom, StreamYard, Riverside, Restream, or similar) Speaker and guest tech checks Audio, lighting, and camera guidance for remote guests Graphic integration planning (lower thirds, title cards, transitions) Live production: live switching and show direction, audio mixing and monitoring, management of on‑screen graphics and branding elements Integration of pre‑recorded video assets Monitoring livestream quality and audience experience Real‑time troubleshooting and technical support Delivery of full program recordings Editing of clips for social media and digital distribution Captioning and accessibility support Archiving and file management 4. Technical Requirements Experience with weekly livestream productions Experience with multi‑speaker remote broadcasts Integration with major social platforms (YouTube, Facebook, X, LinkedIn) High‑quality audio and video standards Redundant systems and backup plans Accessibility best practices (closed captioning, visual clarity) Additional qualifications: Demonstrated experience producing livestreams for advocacy, nonprofit, or political organizations Ability to manage live broadcasts with senior leaders, elected officials, and high‑profile guests Strong project management and communication skills Commitment to professionalism, punctuality, and production excellence Familiarity with culturally competent storytelling and Black‑led organizations is strongly preferred Deliverables Weekly livestream production for Sunday Brunch with Higher Heights Edited video clips for digital and social use Event recordings delivered within agreed timelines Technical run‑of‑show documentation Ongoing production support for additional virtual events as scheduled Support interactive elements, including Q&A or polling as needed 7. Measures of Success High quality: deliver livestreams without technical issues, maintain stable video and audio, seamless streaming, smooth transitions, and proper platform integration. Timeliness: on‑time and available throughout setup, rehearsal, and production. Responsiveness: address technical issues promptly with effective solutions. Post‑Event Deliverables: provide timely delivery of post‑event content, including full recordings, segments, and other assets. 9. Diversity, Equity, and Values Alignment Higher Heights is committed to equity, representation, and the leadership of Black women. We strongly encourage proposals from video professionals who share these values and who have experience telling stories rooted in community, dignity, and cultural competence. Proposals may include a brief statement describing: Experience working with diverse or underrepresented communities Approach to values‑aligned and culturally responsive storytelling 10. Election Year and Surge Period Support During election cycles and major political moments, Higher Heights may require expanded livestream production support beyond regularly scheduled programming. Surge‑period work may include: Candidate forums, endorsements, and announcement events Rapid‑response livestreams tied to breaking news or political developments Election night coverage and real‑time analysis programs High‑urgency virtual briefings or town halls Proposals should describe the vendor’s ability to scale production support, accommodate accelerated timelines, and maintain broadcast‑quality standards during high‑stakes, time‑sensitive events. 12. Evaluation Criteria Relevant experience and technical capability Quality of proposed approach Alignment with Higher Heights’ mission and values Cost effectiveness Reliability and professionalism #J-18808-Ljbffr