Finance and Operations Generalist, UVA Madison House

Finance and Operations Generalist, UVA Madison House

Madison House serves as the student-led volunteer center for University of Virginia students, supporting student leadership, community partnerships, and a lifelong commitment to service. The Finance and Operations Generalist supports the effective operation of Madison House through financial administration, office management, facilities coordination, and organizational support. This position oversees financial processes across UVA, the UVA Fund, and the Madison House nonprofit entity; manages office and building operations; and helps ensure the systems, resources, and infrastructure necessary to support staff, student leaders, volunteers, and community partners. During the initial phase of Madison House's partnership with the University of Virginia, the position will also support the financial operations of the Madison House nonprofit entity, including bookkeeping, payroll administration, financial reporting, and compliance activities. Training and oversight will be provided during this transition period. The long-term goal is to transition these functions to the University of Virginia in a phased approach over approximately two years, ultimately aligning financial operations under UVA's support model. The Finance and Operations Generalist reports to the Executive Director and collaborates closely with the full Madison House team and the UVA Provost Office Finance Team in finance related responsibilities.

Responsibilities:

• Coordinate financial operations by processing transactions, reimbursements, vendor payments, reconciliations, and financial reporting across UVA Workday and the UVA Fund.
• Support budgeting and financial compliance, including budget preparation, procurement card administration, financial recordkeeping, audits, and reporting.
• Manage administrative operations, including student payroll coordination, maintaining personnel and payment records, purchasing office supplies, and providing administrative support across the Madison House team.
• Oversee office and facilities operations, including supervising a team of student employees who manage the front desk; coordinating building maintenance, technology, vendor contracts, mail and deposits, parking operations, inventory, and office equipment; and ensuring a welcoming environment for students, staff, and community partners.
• Provide operational support for programs and events, including logistics, room reservations, hospitality, travel coordination, and onsite event support.
• Maintain organizational systems and compliance, including financial documentation, data management, and coordination of operational compliance processes.
• Collaborate with University and community partners, including the UVA Provost Office Finance Team, to ensure effective financial and operational processes.
• Contribute to organizational effectiveness by identifying process improvements, supporting cross-functional initiatives, and fostering a collaborative, student-centered workplace.

Required Qualifications: Education: Bachelor's degree Experience: Two years of relevant exempt level experience, typically in finance and budget. Relevant exempt level experience may substitute for a degree. Preferred Qualifications

• Bachelor's degree in business, accounting, public administration, or a related field.
• 3+ years of administrative, bookkeeping, accounting, or financial support experience, preferably in a nonprofit or higher education setting.
• Experience supervising students or entry-level staff.
• Familiarity with UVA systems and processes, including Workday, the UVA Fund, and relevant purchasing and reimbursement policies.
• Intermediate to advanced proficiency in Microsoft Excel; proficiency with Microsoft Office Suite and Google Workspace.
• Experience using QuickBooks Online, including journal entries, reconciliations, and financial reporting.
• Demonstrated experience managing financial records and maintaining accurate documentation.
• Experience processing payroll through a dedicated payroll system such as Paychex.
• Working knowledge of nonprofit accounting, fund accounting principles, and basic GAAP.
• Experience preparing financial reports for boards, finance committees, or organizational leadership.

The ideal candidate is a highly organized and detail-oriented professional with excellent communication, project management, and problem-solving skills who thrives in both independent and collaborative environments. They are committed to providing exceptional service, adapting to change, and contributing to an inclusive, student-centered workplace. Physical Demands This is primarily a sedentary job involving use of a computer. The job does occasionally require traveling some distance to attend meetings and programs. Hiring Range: $64,000 - $74,000 commensurate with education and experience. Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• As a student-facing center, work will take place primarily in-person at Madison House, On Grounds at UVA, and in the surrounding Charlottesville community. As a result, the employee will need to reside in the greater Charlottesville area. Hybrid flexibility may be available, generally allowing up to one remote workday per week, depending on organizational priorities and operational needs.
• Occasional evenings and weekends required for events or board meetings. Flexible schedule leading up to or following these requirements.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA. Application review will begin after July 29, 2026. Preference will be given to applications received by this date. Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply Please apply online, by searching for requisition number R0085238. Complete an application with the following documents:

• Resume
• Cover Letter - must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Internal applicants may search and apply for jobs on the UVA Internal Careers website. Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer