Deputy Director of Finance

Deputy Finance Director

This position plans, organizes, supervises, and directs the day-to-day operations of the Finance Department, including accounting, financial reporting, treasury management, investments, purchasing, revenue collection, business and alcohol licensing administration, audit coordination, and financial systems administration. Work involves supervising Finance Department personnel, maintaining sound internal controls, ensuring compliance with applicable accounting standards and governmental regulations, and providing accurate and timely financial information to support organizational decision-making and the City's annual operating and capital budget process. The Deputy Finance Director serves as the operational leader of the Finance Department and is responsible for ensuring efficient, effective, and compliant financial operations throughout the organization. The position supports executive leadership through financial analysis, forecasting, reporting, and budget monitoring while maintaining primary responsibility for the City's accounting, treasury, audit, purchasing, revenue administration, and financial reporting functions.

Essential Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional finance, administration, and budget related functions as necessary.

• Plans, organizes, and coordinates the day-to-day operations of the Finance Department.
• Directs, monitors, and evaluates the work of Finance Department staff; participates in employee selection, training, performance management, and professional development activities.
• Oversees general accounting functions including general ledger maintenance, accounts payable, accounts receivable, bank reconciliations, capital asset accounting, and financial reporting activities.
• Prepares, reviews, and approves journal entries, reconciliations, and supporting documentation in accordance with GAAP, GASB standards, and established accounting practices.
• Coordinates and ensures the timely completion of monthly, quarterly, and annual financial reports and reconciliations.
• Assists with preparation of the Annual Comprehensive Financial Report (ACFR), annual audit schedules, and other required financial reports and disclosures.
• Coordinates the annual external audit process and serves as a primary liaison with auditors and regulatory agencies.
• Maintains a high degree of knowledge of the City's financial management systems and related software applications and assists with implementation of system improvements and process enhancements.
• Assists in the development, implementation, and maintenance of financial policies, procedures, and internal controls and ensures compliance with applicable accounting standards, laws, and regulations.
• Monitors cash flow, investments, debt service activities, and related financial transactions in accordance with City policies and applicable laws.
• Oversees business licensing, alcohol licensing, franchise fee administration, and other revenue collection programs.
• Monitors revenues and expenditures throughout the fiscal year and provides financial forecasts, trend analyses, expenditure monitoring, and other financial information to support organizational decision-making and the City's budget process.
• Assists the Deputy City Manager with financial studies, operational analyses, special projects, and other initiatives designed to support the City's long-term financial health.
• Reviews departmental financial activities and internal controls and recommends operational improvements as appropriate.
• Consults with department directors, employees, auditors, financial institutions, regulatory agencies, and other stakeholders regarding financial matters and provides recommendations on complex issues.
• Prepares reports, agenda items, presentations, and supporting materials for executive leadership, City Council, and other stakeholders.
• Represents the Finance Department on committees, interdepartmental teams, professional organizations, and at meetings as required.

Additional Functions:

• Performs other related duties as required.

Qualifications

Education and/or Work Experience Requirements:

Bachelor's Degree in Accounting, Finance, or Business and seven (7) years of responsible, professional work experience in the areas of accounting and/or finance with at least two (2) years of supervisory experience. An equivalent combination of training and experience that provides the required knowledge, skills, and abilities may be considered.

Additional Requirements:

• Local government accounting or finance experience preferred.
• Valid Driver's License and satisfactory MVR; ability to obtain valid Georgia Driver's License.
• Emergency Management: this position is emergency essential and may be subject to recall to serve in the field or in an Emergency Operations Center or coordinate recovery operations as needed.

Additional Information

Leadership:

Oversees, plans, and implements major programs and services for the organization. Reports progress to the organization's executive team.

Complexity:

Oversees work that involves the use of complex technical, scientific, or mathematical concepts that increases the efficiency and effectiveness of the organization. Employee analyzes and makes recommendations on how to improve the operational performance of the organization.

Decision Making:

Oversees numerous functions and staff and is responsible for ensuring the effective administration of relevant policies and procedures in accordance with senior management's strategic goals.

Competencies/Knowledge, Skills, and Abilities:

• Ability to read a variety of informational documentation, directions, instructions, and methods and procedures.
• Ability to write reports and essays with proper format, punctuation, spelling and grammar, using all parts of speech.
• Ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
• Ability to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.
• Ability to record and deliver information, to explain procedures, to follow verbal and written instructions.
• Ability to utilize mathematical formulas; add, subtract, multiply, and divide figures; determine percentages; determine time and weight.
• Ability to deal with people beyond giving and receiving instructions; to relate to people in situations involving more than giving or receiving instructions.
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures including electronic plan reviews, remote/networked meeting systems, electronic records management systems and skills in the use of Excel, Word, and PowerPoint.
• Extensive knowledge of government (preferably municipal) budget and accounting principles and regulations.

Working Conditions:

• Works in a dynamic environment which requires responsiveness to changing goals, priorities, and needs.
• Must be physically able to operate a variety of automated office machines which includes computer, printer, copier, etc.
• Must be able to work, move or carry objects or materials.
• Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
• Requires the ability of speaking and/or signaling people to conveyor exchange information. Includes giving assignments and /or directions to co-workers or assistants.
• Requires the ability to inspect items for proper length, width, and shape, visually with office equipment and recording devices.
• Requires the ability to coordinate hands and eyes in using various pieces of automated office equipment.
• Requires the ability to handle a variety of items generally found in an office environment.
• May require the ability to differentiate colors and shades of color.
• Physical demands may also include hearing, manual dexterity, mental acuity, speaking, talking, visual acuity, and/or walking.