Administrative Assistant II

Administrative Assistant II

We are looking for a talented Administrative Assistant who has a passion for quality construction. This position is responsible for providing a wide variety of clerical and administrative support to the Human Resources department, with primary responsibility for coordinating and administering MJE's Random drug and alcohol testing program for both DOT-regulated (FMCSR) and non-DOT employees, in accordance with the Comprehensive Alcohol and Controlled Substances Policy and applicable company procedures.

What You'll Do

• Random Drug & Alcohol Testing Administration
• Maintain and coordinate MJE's two separate random testing pools one for FMCSR (CDL/DOT) drivers and one for non-FMCSR (non-DOT) employees ensuring eligible employees are properly enrolled and removed as employment status changes.
• Serve as the primary point of contact with MJE's third-party random testing administrator, coordinating random selections, notifications, and scheduling of donors for testing.
• Track and confirm that the FMCSR driver pool is tested at or above the current annual DOT random rates (controlled substances and breath alcohol, and monitor the non-DOT pool for consistent, unbiased random selection.
• Notify selected employees and their supervisors of random test selection in a timely, confidential manner, ensuring employees report to the collection site within the required timeframe.
• Maintain accurate, confidential random testing records, selection logs, and chain-of-custody documentation in compliance with company recordkeeping and retention requirements.
• Coordinate with the Medical Review Officer (MRO) and collection sites on test results, follow-up requests, and verification status; escalate non-negative results per policy.
• Support the FMCSA Drug & Alcohol Clearinghouse process.
• General HR & Administrative Support
• Manage daily administrative and office support operations for the HR department, including establishing work priorities and workflow.
• Prepare correspondence, presentations, and reports related to drug and alcohol program compliance for HR leadership and operations management.
• Maintain office records, testing logs, and program documentation; assist with related reporting procedures and audits.
• Ensure consistent execution of the Comprehensive Alcohol and Controlled Substances Policy and related customer policies and procedures across MJE operations.
• Maintain strict confidentiality of all employee drug and alcohol testing information in accordance with policy and applicable law.
• Assist with other HR administrative duties, special reports, copying, and filing as assigned.

What You'll Bring

• Working knowledge of DOT/FMCSR drug and alcohol testing regulations (49 CFR Parts 40 and 382), or ability to quickly gain proficiency.
• Ability to handle highly sensitive and confidential information with discretion and sound judgment.
• Strong organizational skills with the ability to manage time-sensitive coordination (random selections, reasonable suspicion response) accurately and promptly.
• Thorough knowledge of general office procedures and practices.
• Demonstrated multi-tasking and data entry skills, with strong attention to detail and prioritization.
• Ability to work independently, exercise discretion, and meet deadlines under time-sensitive circumstances.
• Strong communication, organizational, documentation, and interpersonal skills, including the ability to communicate calmly and professionally with employees and supervisors during sensitive situations.
• Strong computer skills, including familiarity with Microsoft Office.
• High School Diploma or equivalent (education beyond high school preferred).
• 35 years of administrative and/or clerical support experience; HR or drug and alcohol compliance program experience preferred.

What You'll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• LifeLock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability
• For more benefit details click here!