Electronic Filing Specialist (#664)

Electronic Filing Specialist

This is a highly responsible administrative position providing technical and procedural assistance to support electronic filers. The Electronic Filing Specialist reviews electronic filings for compliance with the Maine Rules of Electronic Court Systems and provides support to individuals who are electronically filing using EFileME. Additionally, the Electronic Filing Specialist assists the clerks with questions and case processing. The Electronic Filing Specialist plays a vital role in supporting and implementing the new Court Case Management and eFiling system for the Maine Judicial Branch.

Salary Range:

Starting pay Grade 11, $24.12 - $25.30 per hour.

Grade 11 $24.12 - $32.65 per hour

What We Offer:

• Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
• Paid Parental Leave: 4 weeks
• Gym membership and childcare reimbursement programs
• Public Service Student Loan Forgiveness Program
• Health insurance coverage (85%-100% employer-paid for employee-only plan)
• Health insurance premium credit (5% decrease in employee premiums)
• Dental insurance (100% employer-paid for employee-only plan)
• Health and dependent care flexible spending accounts
• Defined Benefit Pension plan contributions
• Voluntary deferred compensation (retirement savings 457 Plan)
• Up to $1000 Tuition Reimbursement each year
• Employer-paid life insurance (1x annual salary)
• Additional wellness benefits

This is a highly responsible administrative position providing technical and procedural assistance to support electronic filers. The Electronic Filing Specialist reviews electronic filings for compliance with the Maine Rules of Electronic Court Systems and provides support to individuals who are electronically filing using EFileMaine. Additionally, the Electronic Filing Specialist assists the clerks with questions and case processing. The Electronic Filing Specialist plays a vital role in supporting and implementing the new Court Case Management and eFiling system for the Maine Judicial Branch. Remote work is a possibility.

Essential Job Functions:

• Assesses competing priorities in the workplace and implements constructive solutions.
• Provides responsive, timely, fair and positive customer service.
• Reviews the File and Serve queues for the processing of all electronically filed cases within the necessary timeframes.
• Checks and reviews incoming and outgoing documents for completeness and accuracy of information; assigns general case categories and processes documents as required in accordance with court rules.
• Assigns docket numbers and records information as required in electronic cases.
• Files court records using chronological, alphabetical and numerical filing systems; retrieves and produces for public inspection any non-confidential paper filed documents maintained by the Maine Judicial Branch.
• Understands, models and oversees compliance with all court policies.
• Answers inquiries and furnishes information by reviewing court records
• Processes electronically filed cases as necessary in the court Case Management System (CMS), including but not limited to: prepares notices, orders and decrees, correspondence, hearing and trial lists.
• Answers telephone, responds to electronic communication, prepares copies and assists the public in electronically filed cases.
• Assists judges as appropriate and necessary.
• Performs related work as required.

Education and Experience Requirements:

• Associate's Degree from an accredited university in a related field is preferred. Five years' experience in a clerks' office may be substituted for the degree requirement.
• Experience in a Clerk's Office is preferred.
• Experience providing technical assistance to individuals learning the processing of cases through the system is preferred.
• Experience with filing, docketing, scheduling, and processing of all case (DC & SC) types and other matters coming before the court is preferred
• Experience maintaining financial records and accounts as necessary to process all fines, fees, costs and other funds paid to or through courts is preferred.

Knowledge, Skills, and Abilities Required:

• Knowledge of the organization, functions, and operations of the Judicial Branch.
• Knowledge of the Odyssey e-filing and case management system.
• Ability to interact effectively, including written and oral communication skills, with attorneys, the public, clerks, other court personnel, Judges and Justices, Magistrates, administrative staff, and others within the Judicial Branch.
• Substantial expertise in the use and care of computers and other office equipment.
• Understanding of and capacity to champion organizational change.
• Knowledge and experience using the Court's Case Management System is preferred.
• Knowledge of clerk case processing procedures and in the organization and functions of the Judicial Branch are required.
• Knowledge in procedures, functions and responsibilities of the Clerk's Office (District and/or Superior), including the use of court manuals, court rules and forms is preferred.
• Ability to work with minimal day-to-day supervision and to troubleshoot within given parameters.
• Ability to follow directions.

How to Apply:

This position will remain opened until filled.

Cover letter, resume, and online application must be submitted online.