Paryoll, Benefits and HRIS Administrator - Hybrid

Payroll, Benefits & HRIS Administrator

Physical Electronics USA is seeking a detail-oriented and improvement-focused Payroll, Benefits & HRIS Administrator to join our Human Resources team. This role combines accurate payroll and benefits administration with HRIS ownership, reporting, data integrity, and process improvement. You will work closely with the HR Manager and serve as a trusted resource for employees, managers, benefit providers, and internal partners.

What You Will Do

Payroll and Benefits

• Process accurate and timely bi-weekly and special payrolls, including employee changes, deductions, bonuses, garnishments, PTO, and adjustments.
• Complete payroll audits, reconciliations, reporting, recordkeeping, and quarterly and year-end support, including W-2 issue resolution.
• Administer benefit enrollments, changes, terminations, eligibility, employee questions, monthly invoice reconciliation, and annual open enrollment.

ADP Workforce Now and HRIS

• Maintain ADP Workforce Now as the company's official HR system of record and process new hires, terminations, transfers, promotions, compensation changes, and other employee updates.
• Audit payroll, benefit, PTO, and employee data; maintain workflows, reporting fields, self-service tools, and appropriate system access.
• Monitor ADP enhancements and recommend ways to improve onboarding, reporting, employee communication, compliance tracking, and HR workflows.

Reporting and Process Improvement

• Build recurring HR reports and dashboards related to headcount, turnover, hiring, benefits, PTO, training, onboarding, and compliance.
• Review data for errors, trends, and concerns and prepare accurate information for the HR Manager and executive leadership.
• Document, simplify, standardize, and automate recurring HR processes to reduce errors, manual work, delays, and inconsistent follow-up.

Recruitment, Onboarding, and HR Support

• Support job postings, interview scheduling, candidate records, onboarding, ADP setup, required forms, orientation activities, and 90-day follow-up.
• Maintain training records, policy acknowledgments, compliance documentation, HR resources, and employee program information.

What We Are Looking For

Three or more years of payroll, benefits, HRIS, or HR operations experience.

Experience independently processing payroll and administering employee benefits.

Hands-on HRIS or payroll-system experience; ADP Workforce Now experience is strongly preferred.

Experience with payroll, benefit, or employee-data audits and reconciliations.

Strong attention to detail, organization, confidentiality, and follow-through.

Comfort working with reports, spreadsheets, HR data, recurring deadlines, and problem resolution.

Strong written and verbal communication and a service-oriented approach to supporting employees and managers.

Interest in improving systems, workflows, documentation, and processes.

Preferred Qualifications

Associate or bachelor's degree in human resources, business, accounting, finance, or a related field.

Experience with multi-state payroll.

Experience building reports or dashboards in ADP Workforce Now.

Knowledge of payroll practices, benefit administration, employment records, and HR compliance requirements.

Compensation and Benefits

The anticipated starting salary range for this position is $65,000 to $80,000 annually. The actual starting salary will be determined based on the selected candidate's relevant experience, qualifications, skills, and internal equity.

Physical Electronics USA offers a comprehensive benefits package that includes medical, dental, and vision insurance; a 401(k) retirement plan; paid time off; paid holidays; disability and life insurance; and other company-sponsored benefits and programs. This position may also be eligible for company profit sharing or other incentive compensation in accordance with applicable company plans.

Why Join Physical Electronics?

Physical Electronics develops advanced scientific instrumentation used by organizations working in semiconductors, energy storage, advanced materials, coatings, and other innovative technologies. In this role, you will:

• Take meaningful ownership of payroll, benefits, and HR systems.
• Help shape how the HR department uses ADP Workforce Now.
• Improve processes and make a visible impact in a collaborative, specialized organization.
• Work closely with an experienced HR Manager and gain exposure to a broad range of HR operations.

We are looking for someone who takes pride in getting the details right, enjoys solving problems, and wants to help build efficient and dependable HR processes. Apply today to help us strengthen the systems and processes that support our employees.

Physical Electronics USA is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.