Fiscal & Operations Professional

Fiscal & Operations Professional

The Fiscal & Operations Professional serves as a key member of the Office of Global Engagement's Business Office and is responsible for supporting financial planning, analysis, and daily fiscal operations across OGE's various portfolio of programs and units. This position provides hands-on financial management, including budget monitoring, account reconciliation, payroll projections, and compliance oversight. The Financial & Operations Professional partners with leadership across OGE unitsincluding study abroad programs, international centers, and administrative operationsto ensure the effective stewardship of resources and alignment with university policies and global program requirements. The position also plays a critical role in supporting workforce financial planning and payroll operations, including position funding analysis, payroll forecasting, and coordination with human resources and central business offices. This role ensures alignment between financial resources and staffing needs while maintaining compliance with university policies and regulatory requirements. The role contributes to process improvement initiatives, financial reporting, and strategic decision-making to support OGE's complex and evolving global operations.

Knowledge, Skills, Abilities and/or Competencies - Ability to manage multiple competing priorities in a fast-paced, complex environmentStrong attention to detail with the ability to review financial data for accuracy and complianceKnowledge of or ability to learn state regulations, university policies, and funding restrictionsKnowledge of budget planning, forecasting, and financial analysisUnderstanding of financial management principles, workforce planning, and budgeting processesAbility to integrate financial and workforce data to support planning and decision-makingExcellent interpersonal, written, and verbal communication skillsAbility to work collaboratively with various stakeholders across academic and administrative unitsStrong analytical and problem-solving skillsAbility to use sound judgment and escalate issues appropriatelyProficiency in Microsoft Office Suite (advanced Excel skills preferred), Adobe, and financial systemsKnowledge of University System of Georgia andUGAfinancial and human resource systems (e.g., OneSource; UGAJobs)

Physical Demands - This position requires routine sitting, standing, and walking, including movement between office areas and floors. Duties involve frequent use of a computer for extended periods, including keyboarding and screen time. The role also requires occasional bending, stooping, pushing, and pulling. Effective communication is essential, including both verbal and written communication, as well as the ability to hear and actively listen.

Is driving a responsibility of this position? - No

Is this a Position of Trust? - Yes

Does this position have operation, access, or control of financial resources? - Yes

Does this position require a P-Card? - Yes

Is having a P-Card an essential function of this position? - Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? - No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) - Yes

Credit and P-Card policy - Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit theUGA Credit Background Check website.

Background Investigation Policy - Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit theUGA Background Check website.

Duties/Responsibilities - Budgeting, Planning & AnalysisIndependently participates in the development and monitoring of budgets forOGEprograms and operationsPrepares financial projections and periodic reports to support leadership decision-makingAnalyzes financial data and provides recommendations within established guidelinesDevelops and maintains tracking tools and reportsMonitors expenditures and ensures alignment with approved budget plansAccounting & Transaction ManagementIndependently performs account management and monthly reconciliationsProcesses or approves transactionsPrepares or coordinates journal entries, vouchers, and payroll correctionsReviews and approves standard financial transactionsEnsures accuracy and completeness of financial recordsFinancial Reporting & Leadership SupportProvides leadership with routine financial reporting and reconciliation supportCreates and maintains reporting dashboardsPrepares financial reports and reconciliation summariesEnsures reports are accurate and timelyCompliance, Controls & AuditEnsures financial activities comply with policies and proceduresMonitors transactions for accuracy and compliancePerforms routine transaction and account reviewsMaintains documentation to support audit readiness

Duties/Responsibilities - Payroll and Workforce ManagementIndependently administers HR and payroll processesCoordinates HR actions, hiring, and onboarding activitiesCoordinatesFWSstudent employment processesApplies HR policy knowledge to support recruitment and workforce planningReviews and validates payroll distributions and funding sourcesMonitors payroll activity and identifies routine discrepanciesAssists with payroll planning for seasonal operations

Duties/Responsibilities - Unit Operational SupportServes as PCard holder and ensures appropriate reconciliationIdentifies routine discrepancies and implements corrective actionsCoordinates process improvements and workflow updatesParticipates in cross-functional initiatives and projectsRepresents the unit in meetings and committees