Recruiting Operations & Executive Support Specialist

Recruiting Operations & Executive Support Specialist Location Type: Franklin/Cool Springs, TN - Hybrid Upstream Rehabilitation is the country’s largest dedicated provider of outpatient physical and occupational therapy services. Our mission is to inspire and empower the lives we touch, to serve our communities, and to lead with purpose-driven passion. We are committed to delivering remarkable experiences and fostering an inclusive workplace where differences are valued and celebrated. With 1,200+ locations nationwide, 26 brand partners, and 8,000+ employees, Upstream operates at scale while leveraging data, technology, and innovation to drive smarter decisions and operational excellence across the organization. The Role As the Recruiting Operations & Executive Support Specialist, you will provide executive-level administrative support, recruiting operations coordination, event planning, and project administration for the Chief Administrative Officer (CAO) and their organization. In this highly visible role, you will partner with senior leaders to drive key initiatives across recruiting, student outreach, workforce planning, corporate events, and special projects. What You’ll Do Provide high-level executive support to the CAO and designated leaders, managing complex calendars, meeting coordination, travel arrangements, and scheduling priorities. Coordinate leadership meetings, executive events, and offsite planning sessions, ensuring agendas, materials, action items, and follow-up activities are effectively managed. Manage competing priorities, confidential matters, scheduling conflicts and time-sensitive requests while exercising sound judgment, discretion and professionalism. Support executive communications, meeting preparation and organizational coordination activities. Plan and coordinate recruiting events, career fairs, student outreach programs, university partnerships, and workforce development initiatives. Collaborate with Recruiting, Marketing, Workforce Planning, and operational leaders to develop and execute recruiting and engagement initiatives that support organizational talent strategies. Maintain recruiting event calendars, project trackers, registrations, materials and supporting documentation. Support candidate engagement efforts and workforce development programs, helping deliver positive experience through recruiting and outreach initiatives. Lead coordination and logistical support for Tennessee Corporate Office (TCO) meetings, leadership events, town halls and employee engagement activities. Serve as a professional and welcoming point of contact for candidates, visitors, executives, business partners, and special guests. Manage event logistics, vendor relationships, meeting space preparation, registration processes, and onsite execution to ensure successful events and positive attendee experience. Help create a positive and professional experience for all visitors and participants attending TCO events. Coordinate and support strategic initiatives, special projects and organizational priorities on behalf of the Chief Administrative Officer and leadership team. Research, analyze, and compile information to develop presentations, reports, dashboards, and project materials that support leadership decision-making. Facilitate collaboration across departments and stakeholders to ensure project timelines, deliverables, and milestones are achieved. Identify and implement process improvements that enhance operational efficiency, streamline workflows, and support organizational effectiveness. Serve as a trusted partner to senior leaders by anticipating needs, proactively resolving issues, and ensuring seamless execution of executive, recruiting and organizational priorities. Other projects and duties as assigned. Who You Are Bachelor’s degree required; equivalent combination of education and relevant experience may be considered in lieu of a degree. 5+ years of experience in executive support, operations, recruiting operations, project coordination, program management, or related roles with increasing responsibility and scope. Demonstrated ability to operate both strategically and tactically in a fast-paced environment. Highly organized with exceptional attention to detail. #J-18808-Ljbffr