People and Office Coordinator

People And Office Coordinator

Inkitt is building the Disney of the 21st Century, standing at the forefront of technology and entertainment. Leveraging AI and predictive algorithms, Inkitt discovers unknown stories and turns them into blockbuster hits, producing a new $1M ebook every 7 days and selling directly to consumers through its Inkitt Galatea app. Bestsellers are then translated onto the screen through Inkitt CandyJar, the #1 US-based microdrama platform with billions of episodes streamed to date. Inkitt has become the 11th most bestseller-generating publisher in the world, boasting a 40x higher hit-rate than traditional publishers. Backed by some of the top VC's such as: Khosla, Kleiner Perkins, and NEA Ventures, our recent expansion into Ironblood, the first AI Native streaming platform for action and adventure, is only the beginning of our journey to becoming the next-gen entertainment powerhouse.

About the Role:

Inkitt is looking for a People and Office Coordinator who will play a central role in fostering an exceptional employee experience while keeping our San Francisco office running smoothly. This role is ideal for someone who thrives in a fast-paced, people-centered environment and enjoys creating thoughtful moments that bring teams together. You'll be the face of our office, the go-to resource for employees, and a key partner in our People Operations function. As our company scales, this role is becoming increasingly technical; we are looking for a tech-forward coordinator who is comfortable leveraging AI to streamline and automate systems within office management and people operations.

What You'll Do:

This role is split evenly between Office Coordination (50%) and People Operations (50%).

Office Coordination (50%)

• Overseeing day to day operations of the South Park office, ensuring the physical space is organized, functional, and welcoming.
• Managing supplies, inventory, swag and vendor relationships. You will proactively identify ways to use AI and automation to streamline tracking and reordering processes.
• Planning and executing in-office events including happy hours, culture moments, offsites, All Hands, and CandyJar movie premieres.
• Acting as the liaison with the facilities team and landlord for repairs, security, and building needs.
• Greeting and hosting visitors to create a welcoming office experience.

People Operations (50%)

• Partner with the Director of People Operations to manage end-to-end onboarding, including contracts, pre-start communication, scheduling sessions, workspace and equipment setup, system access, and employment verification.
• Managing employee lifecycle updates within Inkitt's HRIS, Rippling, ensuring accurate, timely employee data. You will utilize scripts and automation to reduce manual data entry across our HR platforms.
• Running surveys and supporting additional employee health and culture initiatives.
• Supporting compliance with employment and benefits regulations.
• Acting as the primary contact for employee questions about benefits, leave, and time off.

What You'll Bring:

• 2+ years of experience in a People Operations, Office Management, or similar role in a fast-paced environment.
• Hands on experience managing an office or workplace operations, including vendors, supplies, facilities coordination, or on-site event support.
• Strong multitasking, prioritization, and time management skills.
• Experience with HRIS platforms such as Rippling or similar tools.
• Comfort using Slack, Google Suite, Zoom, and managing Google hardware to support smooth day to day operations.
• Strong technical aptitude using AI tools for automation including practical experience using Google Apps Script to connect systems and automate repetitive workflows, familiarity with leveraging LLMs to increase efficiency in drafting communications, summarizing data, or building operational frameworks.
• A proactive, solutions-oriented mindset with a passion for employee experience and creating a welcoming, well-run office environment.
• Excellent interpersonal and communication skills.
• Bonus: Familiarity with HR compliance and employment regulations.

Who We Are Looking For:

• Autonomous
• Bring solutions instead of problems
• Highly data driven
• Quick to action
• A high functioning workaholic
• Looking for exponential career growth
• Have lots of fun building a generational AI x Entertainment company

What We'll Offer:

• 401k plan, designed to help you save for the future
• Health benefits tailored to your needs, including medical, dental, and vision coverage
• Professional coaching for everyone
• Team-building events, including our annual Tulum trip
• Unlimited access to our Galatea app and Galatea TV app
• Unlimited budget for self-development books
• Charity donation of your choice at your one year anniversary
• Free lunch in office everyday
• Class Pass membership for US based employee and gym access for Berlin employees
• Dog friendly offices in Berlin and San Francisco

$80,000 - $110,000 a year Salary offers are determined based on the candidate's experience, skills, and alignment with the requirements of the role, as well as internal equity and market benchmarks.

At Inkitt, we strive to build a company culture and provide employment opportunities based on diversity and inclusion. We believe every author should have an equal opportunity to succeed, as should our team members. As a growing team from 20+ countries, we welcome everyone to apply.