Billing & Finance Operations Specialist

Job Summary PPI Quality & Engineering is partnering with Kiwa North America to hire a highly analytical and detail-oriented Billing & Finance Operations Specialist to support financial operations across Kiwa North America and its subsidiary, NQA. NQA is globally recognized certification and verification body serving organizations in more than 100 countries. NQA delivers management systems certification, sector-specific standards, sustainability verification, training, and regulatory support that help organizations demonstrate compliance, reduce risk, and improve performance. Together, Kiwa and NQA enable clients across industries and geographies to build trust, ensure compliance, and achieve operational excellence. About the role This role is primarily responsible for customer billing activities, ensuring invoices are accurately prepared, submitted, and delivered to customers through the appropriate platforms and in accordance with contractual requirements. In addition to billing responsibilities, this position will provide support for Accounts Receivable, Accounts Payable, Treasury, and broader finance initiatives across multiple business units as needed. The ideal candidate is a self-starter with strong analytical capabilities, exceptional attention to detail, and the ability to collaborate effectively across departments. This individual must be comfortable working in a fast-paced, deadline-driven environment, interpreting customer contracts and billing requirements, and ensuring accurate and timely invoice processing through multiple customer systems and portals. The Billing & Finance Operations Specialist will take a proactive approach to managing invoice submissions, monitoring payment status, resolving billing disputes, and serving as a key point of contact for customer billing inquiries. Do you have what it takes? Key Responsibilities Process customer invoices in accordance with contractual requirements and company procedures. Interpret customer contracts, purchase orders, and billing instructions to ensure accurate invoicing and revenue recognition. Match purchase orders, contracts, work authorizations, and supporting documentation to invoices prior to submission. Upload invoices and supporting documentation to 20+ customer billing portals and electronic invoicing platforms. Monitor invoice status, customer approvals, payment progress, and collections activities. Investigate and resolve invoice discrepancies, billing disputes, and customer inquiries. Maintain accurate customer records and billing documentation. Develop and maintain billing processes based on customer requirements. Participate in Accounts Receivable meetings and discussions regarding collection activities. Financial Operations & Process Improvement Collaborate with Finance, Treasury, Operations, and Business Unit leaders to improve billing and payment processes. Assist with vendor invoice processing and validation, as needed, including verifying supporting documentation and coding accuracy. Develop, document, and maintain financial procedures, workflows, and work instructions. Identify process improvement opportunities to enhance efficiency, accuracy, and internal controls. Support internal and external audit requests. Assist the Treasury & AP/AR Senior Analyst and Finance & Internal Control Manager with special projects and financial initiatives across all Kiwa North America subsidiaries. Provide backup support for key finance functions during periods of increased workload or team absences. Qualifications & Competencies Required Associate's degree in Accounting, Finance, Business Administration, or a related field; an equivalent combination of education and experience may be considered. Minimum of 3 years of Accounts Receivable and Billing experience, with exposure to Accounts Payable functions. Experience reviewing and interpreting contracts, purchase orders, customer billing requirements, and supporting documentation. Strong analytical and problem-solving skills with the ability to identify discrepancies, investigate issues, and recommend solutions. Exceptional attention to detail and commitment to accuracy in financial transactions and documentation. Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, data analysis, reporting, and reconciliation functions. Demonstrated ability to manage multiple priorities, adapt to changing workloads, and meet established deadlines. Proven ability to work independently as a self-starter while maintaining strong collaboration across cross-functional teams. Strong customer service orientation and relationship-building skills. Strong communication skills and the ability to communicate effectively across multiple departments. Preferred Experience processing invoices through customer invoicing portals and electronic billing systems. Experience with EQM invoice processing systems. Experience within professional services, testing, inspection, certification (TIC), engineering, or technical services organizations. Familiarity with internal controls, audit support activities, and process improvement initiatives. What can you expect from us in return? You will also have the opportunity to participate in a comprehensive and competitive benefits package, including medical coverage, a 401(k) plan with company contribution, health and dependent care savings accounts, paid time off, and more. A hybrid work model that supports flexibility while maintaining strong collaboration with leadership and peers - 3 days in office / 2 days remote. #J-18808-Ljbffr