Elections Management Coordinator - Personnel (SPW)

Job Summary

Coordinates operational activities of a divisional area.

Distinguishing Characteristics: This is a job classification within the Management job family. Incumbent in this classification develops and implements daily operations of election process. This classification may require a flexible work schedule in order to meet the needs of the department.

Duties and Responsibilities

Designs, plans, implements, coordinates and oversees election programs and projects. Supervises day-to-day administrative office activities. Recruits, trains and supervises the work of election temporary workforce. Develops, prepares and schedules training and orientation sessions for each election. Develops, implements and tracks project plans. Analyzes voter registration information. Assists in preparation of negotiated arrangements and contracts to conduct elections for intergovernmental entities. Prepares post elections billing information. Assists in developing and proofing ballot formats and layouts. Prepares recommendations for polling places. Procures polling places based upon inspections, interviews and input from voters, election judges, political party officials and Elected Officials. Coordinates with polling places for election activities. Estimates and orders needed supplies. Maintains supply and technical equipment inventory. Oversees warehouse operations, supply preparation and delivery of equipment for all elections. Coordinates and prepares documentation and statutorily required notices. Coordinates activities related to the official reporting of financial disclosure documents for candidates and specific purpose political action committees, including distribution of forms, acceptance of filings and preparation of information for public view, in person, and on the Internet. Supervises preparation of materials and arranges publications to meet legally mandated times of notices. Administers mock election program for area high schools. Provides manager with cost worksheets for assigned projects. Prepares and administers budget. Prepares a variety of fiscal and administrative reports. Determines resources needed to meet service demands. Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience: Bachelor's degree in Public Administration, Business Administration, Business Management, Government, Political Science or a directly related field AND three (3) years of increasingly responsible elections program or project management experience, including one (1) year of mid- to senior level supervisory or management experience; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. Licenses, Registrations, Certifications, or Special Requirements: Valid Texas Driver's License. Preferred: Elections and handling deadline oriented projects experience. Knowledge, Skills, and Abilities: Knowledge of:

• Federal, State, Local and City election laws, rules, guidelines, regulations and legislative processes.
• Strategic planning and production-related project management.
• Management of automated voting systems and information system technology and software applications.
• Management and supervisory principles, practices and techniques.
• Practices in record-keeping functions.
• Standard practices in area of assignment.
• Supervisory principles, practices and techniques.
• Online computer searches.
• Budget preparation and office management.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Supervising others, including team building.
• Explaining complicated technical problems in simple non-technical language.
• Problem-solving and technical decision-making for developing effective solutions.
• Conflict resolution and community relations.
• Public speaking and content delivery.
• Both verbal and written communication.

Ability to:

• Coordinate a variety of inter-related areas of election preparation.
• Train, guide, organize and assign the work of others.
• Conduct training presentations to large groups.
• Plan, coordinate, monitor, and negotiate arrangements and evaluate complex projects.
• Develop, analyze and interpret policies and procedures, public information statements and operational plans or activities.
• Work on a wide variety of tasks simultaneously and produce timely and tangible results.
• Manage time well, perform multiple tasks and organize diverse activities.
• Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
• Independently prepare correspondence, memorandums and other materials.
• Develop, analyze and interpret complex policies, regulations and procedures.
• Establish and maintain effective working relationships with departmental clientele, technical staff, state and local officials, elected and appointed officials, members of the media, representatives of outside agencies, other County employees and officials, and the general public.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 20-50 pounds visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting, and occasional indoor/outdoor activities carrying and lifting of moderately heavy equipment, boxes to perform the essential functions. Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions. Work Hours: 8 am - 5 pm, Monday-Friday. Location: 5501 Airport Blvd Department: County Clerk Criminal, Education, and Employment Background Checks Required. For updates or questions on this position, contact: Jordan.Beswick@traviscountytx.gov This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.