Program Coordinator I Hematology & Medical Oncology

Description

The Program Coordinator I will be responsible for coordinating and managing various events such as grand rounds tumor board seminars lectures recruitment meetings and other special events for The Tisch Cancer Center (TCC) and the Division of Hematology/Medical Oncology. They will also assist with various administrative and programmatic duties including the collection and maintenance of data supply ordering managing TCCs administrative phone line providing cross coverage and other day-to-day operations as required.

Individual should be detail-oriented technologically savvy proactive and highly professional as they will be interacting with high-level personnel.

The Tisch Cancer Center is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated comprehensive center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer.

Responsibilities

Event Planning:

• Develop and coordinate event activities such as External Advisory Board and NCI site visits Institute-wide retreats Divisional Grand Rounds Tumor Board Research Seminars and Seminar Series recruitment visits monthly senior leadership meetings quarterly lecture seminars programmatic meetings and coordinating and promoting periodic events for patients and the community.
• Design develop and prepare event materials (e.g. programs fliers signage attendee binders and promotional materials awards honorariums)
• Negotiate coordinate and monitor service providers and guest arrangements (e.g. speakers catering audio/visual facilities hotel and transportation).
• Reconcile financial aspects after event (e.g. reimbursement vendor invoices)
• Assist in maintaining and monitoring the budget for special events. Prepare documents required to maintain balanced accounts for review and approval.

Administrative:

• Answer TCCs main administrative phone line to assess for call-outs and to triage calls as appropriate.
• Investigates evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
• Initiate finance related transactions (via Sinai Central) and purchase office supplies and equipment as required.
• Collect membership materials and maintain membership database. Assist in membership data analysis.
• Performs other related duties as assigned.

Programmatic Support:

• Checks materials submitted for supervisors attention to ensure all relevant data
  authorizations and pertinent information are included.
• Assist as needed with the completion of regulatory surveys grant applications and special projects.
• Serves as a liaison with other departments or external parties as necessary to accomplish objectives and/or to complete projects or assignments.
• Provide cross-coverage for other administrative staff during lunch leave of absence paid-time off and/or vacancies.
• Have a clear understanding of institutional policies and procedures in order to provide support to our large complex Cancer Institute and Division of Hematology/Medical Oncology.
• Assists the departments Operations/HR team with special projects as requested. Demonstrates continuous efforts to improve support operations and systems to streamline work processes and to increase the effectiveness and efficiency of the division.
  

Qualifications

• Bachelors Degree or an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
• None required but 1-2 years administrative experience preferred
• Preferred:
  • Excellent written and oral communication skills
  • Excellent organizational skills and the ability to prioritize multiple tasks projects and assignments
  • Exceptional attention to detail and accuracy
  • Experience of events planning desirable
  • Ability to work proactively and independently with minimal supervision.
  • Technologically savvy with solid experience in using MC Office programs and software including Word Excel PowerPoint and Outlook as well as experience with Zoom.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1