Are you an experienced executive support professional who thrives in a fast-paced, collaborative environment? Join VTA's Engineering and Program Delivery Division (EPD) and play a key role in supporting executive leadership as we deliver transportation projects that improve mobility throughout Santa Clara County.
Under direction, an Executive Assistant provides varied, complex, confidential secretarial and office administrative assistance to an Executive Manager. Positions in this class assume responsibility for the overall administrative functions of a Division Chief, Director, or Deputy Director's Office. Responsibilities require considerable use of tact, discretion, initiative, and independent judgment and require general knowledge of the policies and procedures of the organization. The work often involves organizing, scheduling, coordinating, researching, compiling, exchanging, and analyzing complex information, and preparing correspondence. Incumbents in this class may supervise subordinate staff. Positions in this class are distinguished from other assistant classifications in that the manager supported is an Executive Manager, and matters of a confidential nature are part of the duties of this class. An Executive Assistant may be delegated limited authority to act on behalf of the Executive Manager.
The ideal candidate will be an accomplished professional with demonstrated experience supporting executive-level leaders who oversee complex infrastructure initiatives across multiple transportation modes within VTA's portfolio. The individual selected for this role will possess exceptional organizational and communication skills, sound judgment, and the ability to effectively manage a broad range of responsibilities in a dynamic, fast paced environment.
This position requires a proactive partner to the Division Chief - someone capable of anticipating needs, coordinating activities across divisions, and ensuring the timely advancement of key initiatives. The ideal candidate will excel in managing executive schedules and workflows; preparing and coordinating materials for Board and committee processes; organizing and facilitating division management meetings; supporting off-site activities and advisory board functions; and overseeing division-wide information and administrative processes. The candidate will also be entrusted with division procurement responsibilities, including stewardship of a division credit card.
Given the division's management of approximately 100 active projects and several major programs, the candidate must demonstrate strong communication skills and the ability to work collaboratively with a wide range of agency and consultant staff.
In addition, the ideal candidate will support the division's commitment to mentoring, succession planning, and leadership development. This includes partnering with the Division Chief and department managers to help deliver creative and effective staff development activities. Above all, the ideal candidate will be motivated by VTA's mission and demonstrate a genuine commitment to advancing safe, accessible, and impactful transportation improvements for the residents of Santa Clara County.
The Santa Clara Valley Transportation Authority employs more than 2,000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area, VTA is Santa Clara County's authority for transit development and operations (light rail and bus), congestion management, transportation-related funding, highway design and construction, real estate and transit-oriented development, and bicycle and pedestrian planning. With local, state, and federal partners, VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.
Executive Assistant • Los Gatos, CA, US
Your role at DynatraceDynatrace is seeking an exceptional Executive Assistant to join our team and support the Marketing Leadership Team.This role is ideal for a highly organized professional who t... Show more
Global AdministrationExecutive AssistantJob ID: 100336Do you want to work on complex and pressing challenges-the kind that bring together curious, ambitious, and determined leaders who strive to be... Show more
Executive Assistant provides strategic and high-level administrative support to executive leadership in Employee Experience (HR), enabling operational excellence and efficient business execution.Th... Show more
Our MissionAt Palo Alto Networks , we're united by a shared mission-to protect our digital way of life.We thrive at the intersection of innovation and impact, solving real-world problems with cutti... Show more
Innovate with purposeAt BILL, we believe in empowering the businesses that drive our economy.By replacing outdated financial processes with innovative tools, we help businesses-from startups to est... Show more
Excellent written and verbal communication abilities.Proficiency in office software, including Microsoft Office (Create powerpoint, excel and word docs)Manage Technology Director's calendar, includ... Show more
Hiring an Executive Assistant for a large tech company! Must work onsite in Santa Clara, CA area.If interested, please apply directly.Job DescriptionAre you someone who is always looking around cor... Show more
Job Title: Executive Assistant - Strategic OperationsLocation: San Jose, CA (On-site 5 days/week initially; potential for flexible schedule after first month)Employment Type: Contract-to-HireStart:... Show more
DescriptionExecutive Assistant 46Months W2 ContractSan Jose, CA (Hybrid)Benefits You'll Love:NextDeavor offers health, vision and dental benefits for contract employees.You'll be eligible to receiv... Show more
Job DescriptionApply nowJob Title:Executive AssistantPosting Start Date:3/9/26Job Location(s):San JoseIf you are looking for a challenging and exciting career in the world of technology, then look ... Show more
Executive Assistant to the Chief Executive OfficerOverviewThe Executive Assistant will report directly to the Chief Executive Officer and serve as both a strategic thought partner and a highly trus... Show more
Company DescriptionIt all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work.Fast forward to today - ServiceNow stands ... Show more
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings.Your best is waiting to be discovered.Day - 08 Hour (Un... Show more
Title: Executive AssistantPay Rate Range: $30 -35/hr (DOE)Employment Type: ContractSchedule: Full-time, Monday-Friday, 8:00 AM - 4:30 PM (100% Onsite)Location: Stanford, CA 94305Tekberry is looking... Show more
At F5, we strive to bring a better digital world to life.Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital... Show more
Our client,Bloom Energy a leading organization in the industry, is seeking an Executive Assistant to join their team.As an Executive Assistant, you will be part of the administrative support team s... Show more
About the companyOur client is a leadership development and executive coaching organization focused on empowering leaders to unlock their full potential, drive organizational success, and make a po... Show more
We're seeking a highly organized, proactive, and detailoriented Administrative Assistant to support a dynamic Experience Platform team.This role partners closely with a group of Executive Assistant... Show more
JOB TITLE: Executive Assistant 3LOCATION: San Jose, CAPAY RANGE: $32 - $42/hr.DURATION: 12 monthsTOP 3 SKILLS:Executive administrative support experience managing complex calendars, coordinating tr... Show more
We are hiring for an Executive Assistant position for Bloom Energy.Join the team powering the future of clean, reliable energy.Bloom Energy is seeking a dynamic Executive Assistant to support our l... Show more
