Admissions Coordinator
- Full-time
Aventura at Carriage Inn -
Now Hiring: Admissions Coordinator
Aventura at Carriage
Join Our Healthcare Team!
Aventura at Carriage is seeking an experienced, motivated, and customer-focused Admissions Coordinator to oversee the admissions process and help ensure a seamless transition for residents entering our skilled nursing and rehabilitation communities.
The Admissions Coordinator oversees all aspects of the admissions process, from the initial referral and inquiry through resident admission. This position works closely with hospitals, healthcare providers, residents, families, and facility teams to facilitate timely admissions while supporting census development and maintaining compliance with applicable regulatory requirements.
Benefits
Competitive compensation
401(k)
401(k) matching
Health insurance
Dental insurance
Vision insurance
Paid time off
Professional development opportunities
Supportive team environment
Key Responsibilities
Manage the nursing home admissions process from initial referral through resident admission, ensuring timely coordination, accurate documentation, and compliance with facility requirements
Coordinate tours for prospective residents and their families.
Review referrals and collaborate with the interdisciplinary team to determine admission appropriateness.
Develop and maintain strong relationships with hospitals, physicians, case managers, discharge planners, and community partners.
Ensure timely completion of admission paperwork and required documentation.
Maintain accurate admissions records, reports, and tracking systems.
Support census development and occupancy growth initiatives for both facilities.
Serve as a liaison between referral sources, residents, families, and facility staff.
Communicate admission decisions, updates, and next steps in a timely and professional manner.
Coordinate admissions activities, priorities, and follow-up across both locations.
Ensure compliance with applicable federal, state, facility, and healthcare regulations.
Maintain confidentiality and uphold HIPAA standards.
Provide outstanding customer service throughout the admissions and transition process.
Qualifications
Previous experience in admissions, healthcare marketing, business development, customer service, or long-term care preferred.
Knowledge of Medicare, Medicaid, managed care, and insurance processes preferred.
Excellent verbal, written, interpersonal, and presentation skills.
Strong organizational and time-management abilities.
Ability to effectively manage multiple priorities across two facilities.
Proficiency with electronic medical record (EMR) systems and Microsoft Office applications.
Ability to work independently while collaborating effectively with an interdisciplinary team.
Bachelor's degree in Healthcare Administration, Business, Marketing, or a related field preferred.