Grant Coordinator / Project Manager 1 – Team Leader - FL

Job Description Grant Coordinator / Project Manager 1 Team Leader
Division: Division of Emergency Preparedness and Community Support
Position Title: Grant Coordinator / Project Manager 1 Team Leader
Location: Tallahassee, Florida
Worksite: Florida Department of Health, 4042 Bald Cypress Way, Tallahassee, FL 32399
Employment Type: Contract
Work Arrangement: Onsite

Contract Duration: Multiple Years

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Position Overview
seeking an experienced Grant Coordinator / Project Manager 1 Team Leader to support the Florida Office of Rural Health (FORH) within the Division of Emergency Preparedness and Community Support.
This position is responsible for coordinating, managing, and administering federally and state-funded grant programs that support rural healthcare initiatives across Florida. The selected consultant will oversee grant activities from planning through execution, ensuring compliance with federal and state requirements while collaborating with program leadership, project managers, budget staff, and executive stakeholders.
A key component of this engagement includes supporting initiatives related to Critical Access Hospitals (CAHs) and conducting a feasibility study for a statewide online dashboard designed to improve data collection, resource sharing, and collaboration among rural healthcare organizations.
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Key Responsibilities
The selected consultant will:
Manage and coordinate federal grants awarded to the Florida Office of Rural Health.
Provide overall project management and administrative support for state and federally funded initiatives.
Coordinate grant-funded projects from planning through completion.
Prepare and maintain federal grant documentation, including:
o Annual project narratives
o Budget narratives
o Quarterly progress reports
o Required federal reporting documentation
Ensure compliance with federal grant management regulations and Department policies.
Collaborate closely with the FORH Director, Budget Manager, project managers, and bureau leadership.
Coordinate activities among internal and external stakeholders.
Monitor project timelines, deliverables, and grant milestones.
Review and approve vendor invoices funded through federal grants.
Ensure compliance with Florida purchasing and procurement requirements.
Assist with implementation and monitoring of grant-funded healthcare initiatives.
Support rural healthcare programs and Critical Access Hospital initiatives throughout Florida.
Perform additional project coordination duties as assigned.
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Critical Access Hospital Dashboard Feasibility Study
The consultant will lead and coordinate activities supporting a feasibility study for the development of an online dashboard for Florida Critical Access Hospitals.
Responsibilities include evaluating:
Organizational and operational needs
Existing dashboard solutions implemented by other states
Development and long-term maintenance costs
Required agreements and governance structure
Technical and operational staffing requirements
Implementation timelines
Phased deployment recommendations
Opportunities to improve statewide rural healthcare collaboration and reporting
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Grant Administration Responsibilities
The consultant will be responsible for:
Federal grant management and coordination
Monitoring grant compliance
Budget planning and documentation
Preparing grant narratives and reports
Coordinating grant-funded initiatives
Managing grant deliverables and timelines
Supporting grant audits and documentation requests
Vendor invoice review and approval
Monitoring grant expenditures
Ensuring adherence to federal and state grant requirements
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Required Qualifications
Candidates must possess all of the following:
Prior experience working for a State Office of Rural Health
Experience managing or administering federal grants
Master's degree or higher in Computer Science
Minimum 6 months of experience working with the Florida Department of Health
Experience preparing federal grant narratives, budget narratives, and grant reports
Strong project management and coordination skills
Excellent written and verbal communication skills
Ability to work collaboratively across multiple program areas
Strong organizational and documentation skills
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Preferred Qualifications
Preference will be given to candidates with experience in:
Florida Department of Health programs
Rural healthcare initiatives
Critical Access Hospital programs
Federal healthcare grants
State grant administration
Healthcare project management
Public sector grant compliance
Government procurement and purchasing
Cross-functional stakeholder coordination
Public health program administration
Feasibility studies and strategic planning
Healthcare data reporting initiatives
Executive-level reporting and presentations
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Technical & Professional Skills
Federal grant administration
Project planning and coordination
Budget management
Grant compliance monitoring
Vendor management
Procurement coordination
Risk identification and mitigation
Documentation management
Research and analysis
Policy interpretation
Stakeholder communication
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Report preparation and documentation