Administrative Coordinator

Administrative Support for Dean and Faculty

Provides administrative support for the Dean of the School of Education and Child Development and for faculty in the School of Education and Child Development.

This job description is not to be construed as an exhaustive statement of duties or responsibility requirements. Employees may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation.

• Responsible for preparation of reports, data, exams, etc. and managing events, including on-off campus venues.
• Organizes and maintains minutes for departmental meetings.
• Keeps accurate records of departmental correspondence and Teacher Education Council meetings.
• Responsible for the flow of incoming and outgoing correspondence.
• Greet visitors and respond to inquiries in a pleasing and professional manner.
• Maintain inventory of office supplies and order supplies as needed.
• Responsible for multiple credit card and monthly reconciliation of departmental credit card statements. Prepare check requests, purchase requisitions, etc.
• Manually maintain non-complex office filing system.
• Maintain appointment and travel schedule for the dean, chairs, and faculty as needed.
• Prepare mailings and type correspondence; attend meetings, prepare and distribute minutes when needed.
• Produce forms, promotional materials, programs, etc., work with printers and copy services.
• As needed utilizing software programs/databases, assists with entering course schedules and budget information for review by registrar and academic affairs.
• Schedules use of building space.
• Assists with electronic data management for state and federal reporting as well as accreditation reports (monthly).
• Performs other duties as assigned.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. All job requirements listed indicate the minimum knowledge, skills, and/or ability deemed necessary to perform the job proficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent computer skills and proficient in the use of all components of Microsoft Office; good design capability, and prior web experience helpful; interest in continual acquisition of skills. Ability to use a copy machine.
• Excellent written communication and proofreading skills and attention to detail.
• Ability to maintain confidentiality of all materials handled and seen in process of performing job responsibilities.
• Understanding of program deadlines and the academic process related to the programs.
• Ability to prepare reports, business correspondence, and procedure manuals.
• Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule format.
• Ability to be creative and flexible.
• Ability to have neat professional appearance for greeting students, faculty, and campus visitors.
• Ability to handle stressful situations in a calm, orderly, and accurate manner, to complete work on time and to deal with the public.
• Ability to work independently in order to organize and prioritize workload.
• Analytical skills are necessary for maintaining records and preparing reports.
• High school diploma or equivalent is required. Post-secondary education or associate degree preferred.
• Three years proven administrative experience is required.
• An equivalent combination of education and experience is required.
• May supervise student assistants.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. The noise level in the work environment is usually quiet.

Working at DU has its benefits:

• Free tickets to Drury home sporting events
• Free use of onsite fitness center on Springfield campus
• Discounted meals and Drury merchandise on campus