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Office Administrator – Service & ConstructionAnchor • Mobile, AL, US
Office Administrator – Service & Construction

Office Administrator – Service & Construction

Anchor • Mobile, AL, US
2 days ago
Job type
  • Full-time
Job description

Overview

We are seeking a motivated and detail-oriented Office Administrator for our Service & Construction team located in Mobile, AL, 36607. In this role, you will play a vital part in ensuring the smooth operation of our office, supporting both our service and construction departments. If you thrive in a dynamic environment and enjoy multitasking, we want to hear from you!

Responsibilities

  • Manage daily office operations, including scheduling, correspondence, and record-keeping.
  • Assist in coordinating service and construction projects by liaising with team members and clients.
  • Maintain accurate filing systems and databases for project documentation.
  • Process invoices, purchase orders, and other financial documents in a timely manner.
  • Support the preparation of reports and presentations for management meetings.
  • Handle incoming calls and inquiries, providing excellent customer service.
  • Organize and maintain office supplies and equipment, ensuring a well-functioning workspace.
  • Collaborate with team members to improve office processes and workflows.

Qualifications

  • Proven experience as an office administrator or in a similar role, preferably in the construction or service industry.
  • Experience working with an electrical, HVAC, plumbing, mechanical, or similar trade company is strongly preferred
  • Experience scheduling and/or dispatching service technicians or field employees
  • Strong customer service and communication skills
  • Highly organized with excellent attention to detail
  • Ability to multitask and prioritize when multiple calls, technicians, and customers need attention at the same time
  • Comfortable communicating with both customers and field employees
  • Basic invoicing and billing experience
  • QuickBooks experience is preferred
  • Experience with scheduling, dispatch, CRM, ERP, or service management software is a plus
  • Ability to work independently and take ownership of daily responsibilities
  • Professional, dependable, and able to stay calm in a fast-paced environment
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Office Administrator – Service & Construction • Mobile, AL, US

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