Executive Admin Assoc- Texas Tech K12

Major/Essential Functions

• Provide high-level administrative support to the Superintendent, including managing calendars, scheduling meetings, and preparing materials.
• Draft, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and route incoming calls, visitors, and correspondence, ensuring professional and timely responses. Serve as the primary point of contact between the Superintendent’s office, staff, Advisory Baord, parents, and community members.
• Coordinate Advisory Board meetings, including preparing agendas, notices, minutes, and supporting documentation.
• Organize and manage special projects or assignments as delegated by the Superintendent.
• Track deadlines, ensure follow-up, and maintain project documentation. Prepare and distribute reports, data, and information for decision-making and compliance purposes.
• Handle sensitive information with the highest degree of professionalism and discretion. Assist with preparation of official reports, contracts, and compliance documentation.
• Arrange travel, lodging, and reimbursements for the Superintendent.
• Support other central office administrators as needed. Perform other related duties as assigned to support the smooth operation of the Superintendent’s office.

Preferred Qualifications

• Master's preferred.
• Seven years progressively responsible management experience required.

Special Instructions to Applicants

The following must accompany the application:

• Resume/CV
• Cover Letter
• Professional/Personal Reference

To complete the application process, you must click on the Pre-Employment Affidavit link below to complete an additional form. Once the form is complete, you must return it within 5 business days, to Cynthia Barbosa at e-mail @; Please email Cynthia Barbosa for any problems concerning the Pre-Employment Affidavit.

• TO ACCESS THE FORM PLEASE CLICK HERE:

Candidates selected for this position will be subject to a post-offer, pre-employment Texas Tech University background check, and in addition, a Texas Education Agency criminal background check and fingerprinting as required by the Texas Legislature for independent school districts.