Private Investment Administration Associate

Investment Management Team Opportunity

Serve First - Be Insightful - Guide Forward - Collaborate - Make it Happen

At Hamilton Capital, culture is the cornerstone of how we do business. We trust that an environment that encourages innovation begins by ensuring employees are empowered to make decisions and motivated to continuously share new ideas.

We are only as good as those we are fortunate enough to work with, which means everyone must have the resources, support, and training needed to succeed. It is through prioritizing and investing in our people that we have been able to build a rare and exceptional team; a team that helps our clients build great financial legacies, so that they may pursue their dreams and influence the people and organizations they love.

In return, we expect a lot from our employees - but not in the way you might assume. We expect you will use your unique voice, talents, and experiences to master your craft. We expect you will believe in our vision, serve others first, and commit to challenging yourself and those around you as we collectively strive for greatness.

Your work here will have profound meaning and impact, not just on our clients, but on our team, and because we take our commitment to you very seriously, we have faith that you will do the same for Hamilton Capital.

About the Position

Hamilton Capital is seeking a dynamic professional to join our Investment Management team. The Private Investment Administration Associate (PIAA) oversees all operational, administrative, and reporting functions for Hamilton Capital's private investment vehicles, including special purpose vehicles, direct investments, and select alternative investment funds. This position reports directly to the Deputy Chief Investment Officer.

The PIAA works closely with internal teams and external partners (including fund administrators, accountants, legal counsel, and tax specialists) to ensure accurate accounting, timely distributions, regulatory compliance, and comprehensive investor reporting. This role serves as the primary internal coordinator for all private investment administrative activities, supporting the Investment Management team, Compliance, Finance, Advisors, and Client Relations in executing Hamilton Capital's opportunistic alternative investment.

Position Benefits

• Supportive, innovative culture with an intentional focus on the success of every individual both personally and professionally
• Thought leadership and innovative thinking are valued and rewarded
• Excellent benefits, including a 401(k) Plan with employer contribution, PTO, paid parental leave and more
• Individual and Team Incentive Plans
• Complimentary investment management and financial planning services

Primary Position Responsibilities

• Private Fund Administration - Manages day-to-day administration of Hamilton Capital's private investment vehicles including special purpose vehicles for direct investments in real estate and private equity.
• Accounting and Financial Oversight - Organizes and delivers to third-party administrators all documents required to maintain accurate accounting of fund activity including custodian and bank statements, invoices paid, engagement letters, and capital activity records.
• Vendor and External Partner Management - Manages relationships with external partners for fund administration, IRA custodians, accounting, income payment distribution, tax reporting, and audits.
• Investor Relations and communication Support - Collaborates with Investment Team, Advisors, and Client Relations to resolve investor questions, onboarding issues, and ongoing account maintenance.
• Process Development and Project Management - Establishes and documents operational processes, creates procedures, and develops workflows for private investment administration.
• Compliance and Reporting - Coordinates filings and regulatory notifications for private investment offerings.

Position Requirements

• Bachelor's degree or equivalent experience required; emphasis in business, accounting, finance, or operations preferred.
• Minimum five years of financial services experience with a focus in operations, private fund administration, or alternative investments.
• Experience with private or public fund administration strongly preferred.
• Wealth management or asset management experience desired.
• Experience in establishing new operational processes, creating procedures, and developing workflows.
• Proven ability to lead and communicate timelines for projects.
• Knowledge of alternative investment structures including private equity, real estate, and direct investments desired.
• Understanding of fund accounting, investor reporting, and regulatory compliance requirements.

Skills and Traits

Technical Skills

• Effective user of MS Office products (Word, Excel, Outlook) with advanced Excel skills desired (VLOOKUP, pivot tables, complex formulas).
• Experience with Orion reporting platform preferred.
• Experience with fund administration platforms such as Carta welcomed.
• Ability to quickly learn industry-specific software and adapt to new systems.

Professional Competencies

• Excellent analytical, relational, and organizational skills.
• Strong attention to detail with process-driven, methodical approach to operations and administration.
• Robust oral and written communication skills.
• Warm customer service orientation.
• Project management and vendor management experience preferred.
• Works well within a team-based environment while also being a self-starter.
• Personally accountable and responsible.
• Ability to identify and prioritize critical tasks.
• Ability to learn quickly and enjoys solving problems and finding solutions.