Jr. Administrative Assistant

Job Description

Job Description

We are looking for a Jr. Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. In this role, you will provide a wide range of administrative and reception support to ensure smooth daily operations. This opportunity is ideal for someone who is highly organized, detail-oriented, and thrives in a collaborative environment within the construction industry.

Responsibilities :

• Greet visitors and employees with a welcoming and courteous demeanor, ensuring a positive first impression.
• Manage the front desk area to maintain a clean, organized, and inviting atmosphere.
• Assist with a variety of administrative tasks, including scheduling and correspondence.
• Oversee the distribution and management of employee and guest badges, as well as parking arrangements.
• Provide support to HR and leadership teams, including assisting with onboarding processes and office communications.
• Collaborate with colleagues to coordinate and execute large meetings and events.
• Monitor and restock supplies in the office, conference rooms, and kitchen to ensure availability.
• Coordinate with vendors to manage office maintenance, cleaning, and necessary repairs.
• Maintain security measures, such as managing visitor logs and access control systems.
• Assist with seating arrangements, desk allocations, and setting up workspaces for new hires.
• Proven experience in administrative assistance, preferably in an organized office setting.
• Strong skills in calendar management and scheduling.
• Ability to coordinate facilities-related tasks, including managing office supplies and vendor services.
• Experience with setting up and maintaining conference rooms and other meeting spaces.
• Excellent interpersonal and communication skills, with a focus on providing exceptional reception services.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Familiarity with health and safety protocols and office security procedures.
• Detail-oriented and proactive in identifying and addressing office needs.