Grant Administrator

Alternate Funding Administrator

Administers alternate funding activities, including grants and low-interest loans for both operational and capital funding. Works in close collaboration with the Assistant Director - Infrastructure Planning who oversees alternate funding pursuits for the district. Ensures compliance and efficacy through adherence to local, state, and federal funding requirements during pre-award phase and as a key resource for Project Managers during implementation. Responsible for application preparation, grant management, implementation support, and funding portfolio tracking.

Essential Job Functions

• Responsible for grant-writing, including research and alignment between funding criteria, technical project information, and organizational objectives.
• Interprets technical engineering information and develops compelling grant proposals that communicate project benefits, community needs, and integrative justification.
• Develops and adapts critical path work plans for application delivery and works with collaborative groups to meet goals within a limited timeframe.
• Administers grant-specific project suites as assigned, including drafting agency reports, qualitative and quantitative performance analysis, project update summaries and presentations, and stakeholder group facilitation.
• Performs or provides specialized guidance to Project Managers to ensure compliance, timely project delivery, and reimbursement readiness, including pre- and post-award environmental review, domestic preference, prevailing wage, and reporting requirements.
• Provides training for procedures and best practices to support efficacy and program consistency.
• Coordinates with Finance and applicable Project Managers to ensure processes are in place to fulfill compliance requirements through implementation and close-out.
• Evaluates program procedures for effectiveness, develops recommendations for improvement, and implements approved modifications.
• Monitors and evaluates Alternate Funding Requests from MSD staff and provides New Project Nomination coordination as necessary for Program Controls.
• Regularly updates Alternate Funding Dashboard and milestone task tracking throughout implementation.
• Maintains and archives project documentation for awarded grants, including applications, agreements, forms, contracts, and progress reports.

Knowledge, Skills and Abilities Necessary to the Work

Minimum Requirements