Document Control Administrator

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii.

We are seeking a highly skilled, detail-oriented, and motivated Document Control Administrator to join our dynamic team in a full-time, on-site role based in Los Angeles, CA. The ideal candidate will play a critical role in supporting the project team by ensuring efficient management and control of project documentation for large-scale infrastructure projects.

Key Responsibilities

• Document Management & Control : Assist the Project Manager, Construction Manager, and project teams in all aspects related to project documents, ensuring proper control, tracking, and distribution of critical project documents.
• Document Management & Control : Process, organize, and maintain all project documents in accordance with established document control procedures and project-specific requirements.
• Document Management & Control : Track and file contractor, subcontractor, and project submittals, including but not limited to insurance certificates, schedules, technical submittals, safety documentation, invoices, and correspondence.
• RFI and Submittals Management : Track, file, and log incoming and outgoing Requests for Information (RFIs), ensuring that all inquiries are properly documented and followed up on.
• RFI and Submittals Management : Coordinate and ensure timely routing of RFI responses to relevant stakeholders, maintaining accurate records for project tracking and resolution.
• Communication & Distribution : Distribute key project documents including weekly meeting minutes, progress reports, memos, correspondence, and other critical information to the project team, subcontractors, and stakeholders.
• Communication & Distribution : Ensure smooth communication of all documentation between the project site and home office, including the accurate routing of forms, contracts, and paperwork.
• Change Management & Field Orders : Maintain a comprehensive field order log and process field order write-ups, ensuring that all changes to the contractors work scope are accurately documented and authorized.
• Change Management & Field Orders : Collaborate with the Project Manager and Construction Manager to facilitate the approval process for scope changes and ensure proper documentation is maintained.
• Vendor & Invoice Tracking : Track vendor invoices and payments, ensuring that all necessary approvals are obtained and documents are filed in an organized manner for efficient payment processing.
• Vendor & Invoice Tracking : Maintain accurate records of vendor contracts and ensure compliance with project financial processes.
• Quality Assurance & Continuous Improvement : Maintain an organized and accessible electronic and physical document storage system.
• Quality Assurance & Continuous Improvement : Ensure compliance with industry standards and project-specific guidelines related to document control practices.
• Quality Assurance & Continuous Improvement : Identify opportunities to streamline document control processes and implement improvements to enhance efficiency and accuracy.

Minimum Qualifications

Compensation

$20hr-38hr

The expected salary range for the position is displayed in accordance with the states law. Final agreed upon compensation is based upon individual qualifications and experience.

Benefits

Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life / AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program.

Who We Are

We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industrys most exceptional people.

Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets.

Our Values

Life : We enhance quality of life. We value people and safety above all else.

Heart : As our hallmarks, we act with compassion, empathy and respect.

Trust : We work together as partners, doing what we say with full accountability.

Mastery : Always striving for the highest quality, we ensure greatness inspires all our work.

Atlas EEOC Statement

Atlas is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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