Paralegal & Office Administrator

About Mesabi Metallics:

• When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry.
• Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders.

You will be joining us at a pivotal moment in Minnesota’s mining history:

• Mesabi Metallics’ cutting-edge iron ore mining and pelletization project is currently under construction.
• Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.
• More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth.
• Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.
• At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.

Position Summary:

• Mesabi Metallics is seeking a highly organized, detail-oriented, and dependable Paralegal & Office Administrator to support our in-house legal team and manage the day-to-day administrative operations of our Minneapolis office.
• In this dual-focus role, you will be an essential partner to in-house counsel, assisting with commercial contract administration, corporate record-keeping, and document review while ensuring seamless office management.
• The ideal candidate thrives in a fast-paced corporate environment, brings exceptional organizational rigor to digital records and compliance deadlines, and handles proprietary and privileged information with absolute discretion.

Job Responsibilities:

• 1.

In-House Legal Operations & Paralegal Support Contract Administration & Review:

• Assist counsel with drafting, proofreading, redlining, and formatting commercial agreements, amendments, procurement contracts, and nondisclosure agreements (NDAs); manage signature routing and execution tracking.

Document & Matter Management:

• Maintain, organize, and structure the company’s digital legal repository (SharePoint/cloud document libraries), enforcing standard naming conventions, version control, and metadata tagging across contracts and corporate matters.

Corporate Governance & Entity Management:

• Maintain corporate books, resolutions, board minutes, certificates of authority, and regulatory filings; assist with tracking entity compliance and reporting obligations.

Legal Research & Discovery Support:

• Perform factual inquiries, basic legal research, and regulatory and court document retrieval; assist counsel with document collections, litigation hold notices, and discovery responses when necessary.

Privilege & Confidentiality:

• Protect attorney-client privileged communications and sensitive commercial data with uncompromised integrity and discretion. 2.

Office Administration & Executive Support Office & Vendor Operations:

• Manage day-to-day administrative functions of the office, serving as the point of contact for office vendors, supply inventory, facility needs, and incoming/outgoing mail and deliveries.

Calendar & Deadline Coordination:

• Maintain legal department calendars, track statutory, contractual, and regulatory deadlines, and coordinate schedules across internal business teams and external counsel.

Meeting & Presentation Preparation:

• Organize legal meetings, prepare agendas, compile briefing binders and presentations, take accurate meeting minutes, and track action items to completion.

Travel & Billing Coordination:

• Arrange travel itineraries and logistics for the legal team; review, code, and track outside counsel legal invoices and departmental expenses.

Skills and Qualifications:

• Core Competencies: Proven experience as a Paralegal or Executive Assistant or similar role, preferably in an in-house legal environment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism in handling confidential information.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Strong problem-solving skills and the ability to think proactively.
• Detail-oriented with a commitment to accuracy and quality.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a fast-paced environment.

Technical Proficiency:

• Advanced command of Microsoft 365 (Word styles/cross-referencing/redlines, Excel, PowerPoint, Outlook, and Teams).
• Strong proficiency with Microsoft SharePoint and cloud-based file management systems (e.g., configuring folders, metadata, and permissions).
• Experience with e-signature platforms (e.g., DocuSign, Adobe Sign) and legal research or matter-management tools.

Education:

• Bachelor’s degree or associate degree.
• Previous experience as a paralegal or office assistant in a legal environment.

Paralegal certification or relevant legal coursework (preferred). Physical Requirements:

• P hysical requirement to lift up to 50 lbs.

Salary :

• USD 70,000 to 90,000 + Winners Circle Winners Circle Incentive: A bi-weekly incentive, calculated as a percentage of bi-weekly wages (base pay plus overtime) and paid in the same paycheck.
• It is tied to the site's production of safe, quality tonnes, measured on Safety, Quality and Tons (SQT).

Construction Phase (launch of the new compensation structure through September 30, 2026):

• paid at the 70% target level.

Ramp Up Phase (October 1, 2026, through March 31, 2027):

• calculated against achievable production targets measured by the hour.

Optimization Phase (from April 1, 2027):

• tied to bi-weekly production targets.

Benefits:

• Health Insurance : Comprehensive medical and dental coverage with an HSA option.

Retirement Plan :

• 401(k) with 4% company match.

Lincoln STD, LTD, & Life Insurance :

• Coverage provided by Mesabi Metallics.

Paid Time Off (PTO) :

• 0-3 Years- 96 Hours Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace.
• We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success Powered by JazzHR