Construction Subcontracts Admin

Commercial Construction Contract Coordinator

Required Skills & Experience:

• Commercial construction industry experience
• Experience reviewing subcontracts, project SOWs, work authorizations, or purchase orders
• Understanding of contract terminology and defined terms
• Proficiency with Microsoft Word, including Track Changes and redlining
• Strong attention to detail and ability to identify discrepancies
• Ability to prioritize and manage a high volume of assignments
• Strong written and verbal communication skills
• Self-motivated and able to work with minimal supervision
• Stable work history

Nice to Have Skills & Experience:

• Vista Viewpoint experience
• BuildOps or DocuSign experience
• SharePoint experience
• Insurance-compliance experience
• Understanding of commercial insurance terminology
• Associate degree or higher
• Project coordinator, project administrator, or project management background

Job Description:

Day-to-Day:

• Coordinate downstream service and construction subcontracts
• Process work authorizations, purchase orders, exhibits, and amendments
• Review project SOWs and subcontract documents
• Route documents through execution using DocuSign
• Work with Legal and Risk to incorporate upstream contract flow-down requirements
• Coordinate insurance requirements and project-specific certificates
• Maintain subcontract and purchase-order folders
• Review weekly subcontractor noncompliance and resolve discrepancies
• Assist Project Managers and Accounting with subcontract closeout and audits
• Deliver subcontract and purchase-order process training
• Produce reports and support special projects
• Work cross-functionally with Accounting, Project Management, Risk, and Legal