Administrative Analyst

Administrative Analyst

Chesterfield Public Library is a forward-thinking library system with a passion for providing access to information, facilitating engaging customer experiences, and enriching the lives of our community in innovative ways. The library currently has an opportunity for a full-time Administrative Analyst. We are looking for someone to assist in effectively executing the administrative functions of our Library Administration.

The Administrative Analyst performs professional, technical, financial, and administrative duties under general supervision to support key functions in the areas of budgeting, accounting, grants; procurement, and special project coordination. Provides high-level, confidential support to executive management.

Procurement & Contract Administration

Assist, prepare, and administer contracts and purchases across all four major budget categories: collections, technology, facilities, and programming.

Monitors current contract needs.

Budget Analysis & Financial Monitoring

Analyzes and reconciles multiple operating accounts.

Assists executive staff with compiling annual budget requests, forecasting expenditures, and aligning spending with strategic priorities.

Research historical spending trends and prepares financial summaries and recommendations.

Analyzes departments' budget estimates and prepares summaries for budget presentation

Administrative Reporting & Research

Prepares detailed reports, manuals, bid proposals, and RFPs for strategic and operational planning.

Prepare State Library Financial Reports

Research, compiles, and analyzes data to support resource allocation, policy development, and process improvement initiatives.

Accounts Payable & Compliance - Backup

Processes and audits invoices, ensuring accuracy and compliance with County financial policies.

Resolves vendor and departmental inquiries; interprets and explains financial procedures to staff.

Ensures timely processing of all financial documentation.

Monitor grant activities ensuring compliance with stipulations and reporting requirements

Back-up Timekeeper for the Library System; performs other work as required.

This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Work is performed in library office, library locations and other professional settings; extensive use of computers and devices required. Sedentary to light physical requirements which may include, sitting, standing, walking, reaching, pushing, pulling, lifting, fingering, grasping, repetitive motions, talking, hearing, visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer terminal and reading; not substantially exposed to adverse environmental conditions.