Accounts Payable Supervisor

Title: Accounts Payable Supervisor
Location: Chicago, IL (60623)
Hire Type: Direct Hire
Compensation: $75,000 annually
Benefits: Full Benefits
Must Have Skill Set:

• Bilingual in English and Spanish
• 4+ years of Accounts Payable or related accounting experience
• Previous supervisory or team leadership experience
• Full-cycle Accounts Payable, invoice processing, and payment management
• Purchase order matching, vendor reconciliations, and discrepancy resolution
• Proficiency in Microsoft Excel and accounting/ERP systems
• Strong communication, analytical, organizational, and problem-solving skills

Overview:

The Accounts Payable Supervisor will oversee daily accounts payable operations for an established, family-owned food manufacturing, distribution, wholesale, and retail organization. This position is responsible for ensuring accurate invoice processing, timely vendor payments, account reconciliations, and compliance with internal controls. The ideal candidate will have strong AP expertise, experience leading and developing a team, and a proactive approach to process improvement and vendor relationship management. Fluency in both English and Spanish is required to communicate effectively with vendors, employees, and internal stakeholders in a fast-paced manufacturing environment.

Job Duties:

• Supervise and support the Accounts Payable team, providing training, coaching, performance feedback, and workload management.
• Oversee the full accounts payable cycle, including invoice receipt, coding, purchase order matching, approval workflows, payment processing, and recordkeeping.
• Review and resolve invoice discrepancies, pricing variances, duplicate invoices, and receiving issues in collaboration with Procurement, Receiving, Warehouse, and Plant Operations.
• Ensure invoices are properly matched against purchase orders and receiving documentation, with appropriate approvals and supporting records.
• Manage vendor relationships and resolve payment inquiries, outstanding balances, billing discrepancies, and account reconciliation issues.
• Monitor AP aging, payment schedules, vendor payment terms, and cash requirements to support effective cash flow management.
• Coordinate with the accounting team on month-end and year-end close activities, including accruals, account reconciliations, and financial reporting.
• Develop and maintain KPI reports to track invoice processing times, payment accuracy, outstanding invoices, and departmental performance.
• Identify opportunities to automate and streamline AP processes while reducing errors, duplicate payments, and processing delays.
• Establish and maintain AP policies, procedures, and internal controls to support accurate financial records and audit readiness.
• Communicate effectively in English and Spanish with vendors, employees, and internal departments to resolve payment and invoice issues.
• Present departmental performance updates, challenges, and process improvement recommendations to Accounting, Operations, and Executive Leadership.

Qualifications:

• Minimum of 4 years of Accounts Payable or related accounting experience, preferably in food and beverage manufacturing, distribution, wholesale, or retail.
• Fluency in both English and Spanish, with strong written and verbal communication skills in both languages.
• Previous experience supervising, mentoring, training, or developing accounting or Accounts Payable staff.
• Strong knowledge of full-cycle Accounts Payable, invoice matching, purchase orders, vendor reconciliations, payment processing, and month-end close procedures.
• Experience resolving vendor discrepancies and collaborating with Procurement, Receiving, Warehouse, and Operations teams.
• Proficiency in Microsoft Excel and Word; experience with QuickBooks Enterprise, NetSuite, and other ERP or CRM systems is preferred.
• Understanding of internal controls, financial documentation, audit support, and Accounts Payable best practices.
• Strong analytical skills, attention to detail, organizational abilities, and the ability to manage multiple priorities.
• Demonstrated ability to improve processes, increase operational efficiency, and maintain accurate financial records.
• Excellent leadership, communication, problem-solving, and interpersonal skills.
• Ability to work independently, manage competing deadlines, and lead a team effectively in a fast-paced manufacturing environment.
• A bachelor's degree in Accounting, Finance, Business, or a related field is preferred.

Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.