Secretary 7-E8

Secretary - Correctional Facility

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families.

This position provides secretarial support for the interdisciplinary mental health team. This support includes taking and transcribing meeting minutes and dictation, composing, preparing, and typing memos, reports, letters, etc., printing and processing reports from the Offender Management System (OMS), data entry into the Offender Management System (OMS) and into the team database, retrieving information and files, both electronic and hard copy. This position's attendance at and minutes of staff meetings, treatment team meetings, and other meetings is required. This position acts as the Involuntary Treatment Hearing Coordinator for the team and prepares documents, schedules hearings, and reaches out for Psychiatric provider support for the PA 252 process. This position is responsible for coordination of general office duties, assistance in recruitment paperwork, scheduling appointments, processing mail, answering phones, and record keeping / filing. Composes and types correspondence, and other documents required by the Unit Chief. Serves as liaison between Administration and regional teams of licensed mental health professionals. Assembles and summarizes sensitive information from files and documents for use by the Unit Chief and / or Psychiatric Prescriber. Prepares documents in Excel, Access, PowerPoint & Word as required. Answers questions and gives direction to Mental Health Professionals in the absence of the Unit Chief. Completes other assignments as requested by the Unit Chief. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, interpreting the supervisor's point of view, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.

Education typically acquired through completion of high school. Secretary 7 : Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience. Secretary E8 : Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered. Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred / graduation date. More information regarding what constitutes an official transcript can be found here. (un-official or web based transcripts will not be accepted) If you have questions or need assistance uploading and / or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.