Accounting Specialist

Are you looking to join a team of like-minded professionals who are passionate about serving Douglas County OHP members, engaging with the community, and delivering outstanding customer service?

At Umpqua Health, we are committed to recruiting top-tier team members who provide exceptional service with professionalism, compassion, and respect for the unique needs of every individual we serve.

If you thrive in a fast-paced, dynamic healthcare environment and are ready to make a meaningful impact, you may be the team member we’re looking for.

We seek individuals who :

• Possess genuine compassion and empathy for our members Can adapt to ever-evolving healthcare regulations and requirements Are motivated by challenges and dedicated to delivering superior customer service Join us in serving over 40,000 Douglas County residents as we administer Medicaid benefits and work together to improve health outcomes in our community.
• Umpqua Health is a mission-driven, community-focused healthcare organization proudly serving Douglas County, Oregon.
• Locally owned by  CHI Mercy Health  and the  Douglas County Individual Practice Association  (DCIPA), we are deeply rooted in the region and dedicated to improving the health and well-being of our friends, families, and neighbors.
• Umpqua Health is the parent company of Umpqua Health Alliance, one of 16 Oregon coordinated care organizations serving the Oregon Health Plan.
• The Roseburg-based company and its subsidiaries are focused on expanding access, improving care, and reducing unnecessary costs across the clinical space for more than 40,000 Douglas County residents on the Oregon Health Plan and close to 10,000 more individuals with Medicare, private insurance or Exchange coverage.
• Job Description JOB TITLE Accounting Specialist III REPORTS TO Chief Financial Officer STATUS FT, Non-Exempt WAGE RANGE 15 (2024) DEPARTMENT Finance WORK LOCATION On-Site   POSITION PURPOSE To serve as support for the Company accounting and payroll processes.
• To develop, implement and / or maintain one or a combination of general accounting systems.
• Checks the time sheet and payroll data to ensure correct payment of employees and processes payroll.
• Prepare journal entries, reconcile ledger accounts.
• Provides record of assets, liabilities, and other financial transactions.
• Provides and runs various reports as needed for Executive Team Members, Controller, Staff Accountant, and department supervisors.
• May prepare federal, state, and local reports and tax returns.   ESSENTIAL JOB RESPONSIBILITIES Payroll Reviews and checks time sheets for consistency and accuracy, clarifying inconsistencies with department coordinators.
• Verifies paid time off by comparing system information with time requests.
• Reviews calculation of overtime, supplemental pay, and other special adjustments and rates for records.
• Completes or Reviews calculations of tax deductions, benefits, and other deductions for unusual or changed payroll data as information is received from Human Resources.
• Distributes or mails paychecks, and direct deposit stubs as needed.
• Helps employees to understand payroll calculations and deductions, investigate problems and make appropriate corrections.
• Provides and coordinates banking information for payroll.
• Review’s personnel and payroll data to verify W-2 forms from payroll system are correct.
• Reviews benefit accruals, 401k, and other eligibility information, adjusting as status changes occur and information is received from Human Resources.
• Prepares termination checks for Human Resources to distribute at exit interviews.
• Prepares payroll related supporting schedules for general ledger entries.
• Reconciles monthly benefit invoices in conjunction with the accounting department.
• Accounts Payable Coordinate approval processes of all accounts payable invoices and participate in the weekly payment process.
• Manage the distribution of financial correspondence and documents (e.g., remote imaging deposits) Reviewing periodically during the month the general ledger for input accuracy and verifying that accounts have been reviewed for content.
• Responding to inquiries from management and department heads regarding expenses, budgets etc.
• Reconcile inventory.
• Track fixed asset purchases and disposals.
• Report on personal property to Douglas County Assessor’s Office.
• General Ledger Journal entry preparation, account reconciliations, and analysis.
• GL & financial statement support.
• Assist Controller and Staff Accountant with preparation of financial statements as needed.
• Assist with special projects as needed.
• Assist with providing audit support by preparing documents, Other Duties Comply with organization’s internal policies and procedures, Code of Conduct, Compliance Plan, along with applicable Federal, State, and local regulations.
• Maintains strictest confidentiality.
• Other payroll, accounts payable and general ledger duties as assigned.   CHALLENGES Working with a variety of personalities, maintaining a consistent and fair communication style.
• Satisfying the needs of a fast-paced and challenging company.   QUALIFICATIONS Qualifications A solid understanding of GAAP, accounting policies, practices, and systems.  Payroll Experience Proficiency in MS office suite with advanced excel skills.
• Strong verbal and written communication skills.
• A minimum of 2+ years of accounting experience is preferred. 4-year degree in accounting or related field or equivalent experience.
• No suspension / exclusion / debarment from participation in federal health care programs (e.g.
• Medicare / Medicaid) Experience considering the impacts of the work on multiple communities, including communities of color, in technical analysis.
• Experience working on a diverse team Experience working with different communication styles Bi-lingual translation or translation capabilities a plus   PHYSICAL DEMANDS A typical office environment requires standing, sitting, walking, bending, and lifting to 25 plus pounds.  May be exposed to patient and environmental conditions such as unpleasant sights, smells, and contagious diseases.
• EQUAL EMPLOYMENT OPPORTUNITY UH is an equal opportunity employer that is committed to diversity and inclusion in the workplace.
• We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
• This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
• UH makes hiring decisions based solely on qualifications, merit, and business needs at the time.
• For more information, read through our EEO Policy.
• JOB DESCRIPTION ACKNOWLEDGEMENT I have reviewed the attached job description as outlined above and understand that I am responsible for all duties as outlined and other tasks as may be assigned.
• I understand that if I need accommodation to perform the essential functions of my job that I must contact my supervisor or Human Resources as soon as possible to begin an interactive process.

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