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Indiana University of Pennsylvania
Administrative Assistant 1Indiana University of Pennsylvania • Indiana Main Campus, Indiana, PA, US
Administrative Assistant 1

Administrative Assistant 1

Indiana University of Pennsylvania • Indiana Main Campus, Indiana, PA, US
30+ days ago
Salary
$44,890.00 yearly
Job type
  • Full-time
Job description

Position Summary & Description

THIS POSITION IS POSTED IN ACCORDANCE WITH THE
AFSCME COLLECTIVE BARGAINING UNIT

Indiana University of Pennsylvania invites applicants for an Administrative Assistant 1 position in Financial Services.

The Administrative Assistant 1 provides clerical support for the Associate Vice President for Finance (AVP) and offices that report to the AVP, which includes the Controller and Student Billing offices. The AA coordinates the AVP’s calendar and monitors the AVP’s email for messages that need immediate attention, and coordinates with the AA in the Vice President for Administration and Finance (VPAF) to ensure materials for the Council of Trustees meetings and prepared and submitted to the VPAF. The AA is relied upon to ensure that the AVP’s and Controller’s recurring activities and meetings are scheduled and deadlines are met. The AA also takes notes and prepares minutes for certain committees with high visibility, so the ability to take detailed notes in fast paced meetings is critical.



The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

WORK SCHEDULE: Monday - Friday
8:00am - 4:30pm

Position Qualifications

MINIMUM EDUCATION AND TRAINING:

  • Such training as may have been gained through graduation from a four-year college or university.
or
  • Any equivalent combination of experience and training.

REQUIRED SKILLS AND KNOWLEDGE:


  • Candidates must communicate effectively and perform well in the interview(s).
  • Candidates must have communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.

The salary for this position is determined by the AFSCME Collective Bargaining Agreement.

Essential Functions

The work of this position occurs in a typical office environment. Although infrequent, periods of heavy exertion may occur. Incumbent must have the following abilities:
  • Ability to travel to field locations and meeting/training sites by motor vehicle when required.
  • Communicate both orally and in writing to issue, receive and carry out instructions and orders effectively and to convey information to a variety of co-workers and the public.
  • Use common office machines such as telephones, calculators, copiers, computer terminals, keyboards, video display terminals, auxiliary printers and similar equipment.
  • Perform manual duties such as lifting and carrying various weight limits.
  • Operate office equipment which may require stooping, kneeling, bending, stretching and prolonged sitting or standing.
  • Provide assistance and guidance to internal and external customers.
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Administrative Assistant 1 • Indiana Main Campus, Indiana, PA, US

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