BCDPHA Budget - Coordinator 1

Job Summary

Supports work through the coordination of team operations, coordination and management of grants budgets, and fiscal management for the Bureau of Chronic Disease Prevention and Healthcare Access (BCDPHA) Operations Division of Support Services.

Coordinates with BCDPHA Operations Division of Support Services programs in the development of specific grant budgets and budget narratives.

Reviews grant budgets and prepares related documents for operations and program staff.

Supports the annual budget planning process by coordinating schedules, identifying and communicating status and deadlines.

Assists in monitoring and reviewing payroll and fringe benefits expenditures for accuracy as the budget is spent during the fiscal year.

Researches, compiles, verifies, and analyzes budget and financial data to support operations.

Evaluate and reconcile monthly contract invoices and reported expenditures.

Assists with all accounts payable tasks such as preparing and payment of bureau invoices and purchase order creations.

Assists supervisors and managers in preparing documents for routine contracts, MOUs, CEAs, RFPS, grants agreements, reports, amendments, and sub-grant agreements.

Performs administrative support activities such as maintaining files and central records.

Contact partners and vendors for documents & other operational requests.

Tracks purchases as requested by division staff.

Tracks, monitors, and maintains backup documentation as per LDH policy.

Other tasks as assigned.

Qualifications Required

• Bachelor's Degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow-up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Desired

Required Attachments

Please upload the following documents in the Resume / Cover Letter section.

Applications that do not include the required uploaded documents may not be considered.