Onsite Administrative Assistant (Part Time)

About Rhapsody :

Healthcare is innovating and you can be a part of it! Getting data from one provider to another, or from a provider to a health insurance company, is harder than it should be. Our mission is to change this - to accelerate innovation by easing the data access burden. Imagine developing solutions that accelerate digital transformation. This is what we do at Rhapsody. By providing data exchange and data quality solutions that enable information - such as patient visit details, lab results, and billing balances- to move seamlessly from one system to another. Whether building an application or using one, every piece of the health ecosystem needs Rhapsody as a foundation.

Most people will not ever see our products (that's how infrastructure works) and services during a medical visit. Our solutions run behind the scenes, and you can think of them as the central nervous system helping to move data to accelerate innovation and improve outcomes. If using your knowledge to help solve this important problem sounds rewarding, apply today at rhapsody.health

Candidates must be available to work onsite at our Boston, MA office on Tuesdays and Thursdays, with one additional remote workday each week.

Tuesday and Thursday would be a full day from 8am-5pm ET.

Position Summary :

We are seeking a highly organized and proactive Administrative Assistant to provide onsite support for our Boston office. This is a full-time role focused on handling general office and facility management, onsite meeting logistics, and vendor relations for our office space. In addition, this role may support our executive team with scheduling and other administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities :

Office Management and Support :

• Maintain an efficient stock of office and pantry supplies, proactively ordering and restocking as necessary to support daily operations and special events.
• Develop and implement office policies and procedures (i.e. reserving conference rooms, requesting access badges) that align with company standards, ensuring consistent adherence across all teams.
• Manage incoming and outgoing mail, courier services, and deliveries.
• Monitor office cleanliness and liaise with building cleaning staff to ensure a tidy environment.
• Serve as backup to the Executive Operations Partner, supporting the CEO, and providing project support to G&A functions, as needed.

Onsite Meeting and Event Coordination :

Facility Management and Vendor Coordination :

Administrative Support :

Qualifications :

Rhapsody provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.