Admin Assistant V

Title : Administrative assistant

Location : Phoenix, AZ 85003

Duration : 3 months Contract

Note : Need local candidates only : they need to be able come to the office a day or two per week if needed. But can work from home.

Position Description

Book numerous meetings for the FCSM, Fare Study, and East Valley Transition Projects o Coordinates meetings; compiles and assembles materials and agenda.

• Develop and maintain projects Contact lists
• Call Vendors to obtain information
• Take and organize notes
• Compile action items from various projects
• Create 1 : 1 relationships between document types o Take items from MS Project and create links to place them or link them to Excel to maintain visual compatibility o Create spreadsheets for current annual processes
• Develop Report templates for each specific project
• Create a tracking mechanism and work with PM to ensure reminders sent and followups maintained
• Other duties as they come up
• Nice to have skill; not required : Develop Reporting templates to be auto filled from other locations to streamline processes

Skills Required

o Communication Skills : ability to effectively communicate with others

o Organizational Skills : Highly organized and skilled at managing multiple tasks and priorities simultaneously.

o Time Management : Effective time management with the ability to meet deadlines and prioritize tasks o Attention to Detail : o Accurately detail notes, prepare reports, proofread documents.

o Very good proof-reading skills

o Adaptable and flexible : able to pivot and switch priorities

o Problem-Solving : Good common sense and can quickly identify issues and propose solutions to Manager of Project Management

o Technology skills :

• Expert level Outlook and Excel skills
• Proficient in Word, PowerPoint, Webex meetings, Webex Teams
• Proficient in SharePoint - efficiently organize, share, and retrieve documents.
• Compile action items from various projects
• Typing- 60wpm min.

Experience Required : 5 years in an advanced administrative professional role / 5 years at an Admin III level

Education Required : Collège Graduate

Thanks & Regards,

Jani. S Team Lead Recruitment

Sunrise Systems Inc. Transforming Business. Enhancing Careers

105 Fieldcrest Ave Suite# 504, Edison, NJ 08837 USA

Desk : 732-837-0402 & 732-272-0267 Fax : (732) - 692 - 8944

Email : [email protected] URL : www.sunrisesys.com