Executive Administrative Assistant - IGEN

POSITION SUMMARY

We are seeking a highly organized, proactive, and business-savvy Executive Administrative Assistant to support the IGEN Division President and broader leadership team of our fast-paced, innovation-driven SaaS division. This role goes beyond traditional administrative tasks, requiring a collaborative spirit, strong problem-solving abilities, and excellent judgment and discretion.

As a trusted partner, you will ensure operational efficiency, seamless communication, and strategic alignment across key initiatives. You must be confident engaging at all levels of the organization-internally and externally-and skilled at delivering high-quality results in a timely manner. Exceptional organizational skills, effective communication, and the ability to thrive in a dynamic environment are essential to success in this role.

This position is located in Appleton, WI.

JOB RESPONSIBILITIES

Executive Support

• Provide strategic administrative support to the Division President, ensuring effective use of time and productive interactions.
• Manage complex calendars, travel arrangements, meeting logistics, and follow-up tasks.
• Prepare executive-level presentations, reports, and briefing materials.
• Conduct research and synthesize information into actionable summaries and insights.
• Serve as a liaison for internal and external communications, maintaining professionalism and tact.

Leadership Team & Cross-Functional Support

Operational Excellence

Strategic Contribution

Confidentiality & Leadership

QUALIFICATIONS

Required :

DIVISION : IGEN

U.S. Venture requires that a team member have and maintain authorization to work in the country in which the role is based. In general, U.S. Venture does not sponsor candidates for nonimmigrant visas or permanent residency unless based on business need.

U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of U.S. Venture.

U.S. Venture, Inc. is an equal opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic. If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739-6101 .