Senior Program Administrator & Accountant

Job Description Summary / TWC Summary
Summary / TWC Summary JOB SUMMARY:
The Senior Program Administrator & Accountant leads end-to-end program operations while owning core accounting and financial management for the NIH U54 – Center for Biomedical and Health Research grants and other related grants involving CBMHR investigators. This role translates strategy into execution-planning budgets, overseeing grants/contracts, managing vendors and staff workf lows, and de live ring accurate, timely financials re porting and accou nting compliance between the CBMHR, the university, RCMI Coordinating center and the granting agency. The position is both operational and analytical, ensuring programs run on schedule, on budget, and in compliance. This role actively participates in the development of monthly financial, human resources, and programmatic reports.

DISTINGUISHING CHARACTERISTICS:
The Senior Program Administrator & Accountant is a highly collaborative, self-motivated, creative person who is adaptable to new processes with the capacity to function independently.
Essential Duties Summary
Summary

• Serves as senior program administrator and accountant to support NIH US4 – CBMHR Pis/PD on NIH grants and other related grants involving CBM HR investigators
• Review expenditures on grants/contracts for compliance with federal, MAPP policy, state, local and private funding entity guidelines
• Monitors, reviews, and tracks subcontract invoices to ensure expenditures comply with 2CFR 200, MAPP, etc., before payment and obtains Pis/PD signatures
• Follow up with sub-awardees as needed for support documents
• Prepare monthly budget for actual expense analysis.
• Review proposal applications: F&A rates, matching, and cost-sharing requirements.
• Review contracts and agreements and monitor sub-awards for compliance with MAPP policy, federal regulations, and state guidelines.
• Serve as a liaison to the RCMI Coordinating Center on submitting reports
• Monitors spending on grants using Pl letters to follow up on slow spending.
• Review tracking/payment log updates for follow-up on delinquent payments.
• Prepares journal vouchers for revenues, expenditures, A/R, and cash drawdowns.
• Follow-up on delinquent grants receivables greater than 30 days old.
• Provide training in budget management, purchasing, and compliance to program staff.
• Supervise coordinators/assistants (hiring, onboarding, coaching, reviews}.
• Coordinate with Human Resources to present monthly payroll report
• Coordinates with Human Resources, Procurement, Research Financial Services, Budget Office, and other departments regarding the correct preparation of requisitions, authority to travel and travel vouchers, position requests & employee exception requests , IDOs, P-Card, and
• T- Card.
• Prepares budget transfer forms to ensure that adequate available balances are maintained per expense budget line item, before an expenditure document is prepared; attaches the Banner screenshot as support for Pl signature.
• Initiates requisition to create the purchase orders related to subcontracts identified in the grant Notice of Award .
• Performs P-Card and T-Card reconciliations, based on 2CFR 200, MAPP, and other university guidelines.
• Develop budgets and justifications; set up grant contracts for NIH U54 – CBMHR Pis/PD on NIH grants and other related grants involving CBMHR investigators
• Support proposal development: budgets, budget justifications, scopes, and bio sketches.
• Coordinate sub awards/subcontracts/MOUs, monitor passthroughs, and ensure flow-down requirements.
• Serve as a primary liaison to finance, procurement, HR, IT, and external partners/vendors.
• Produce monthly/quarterly operations and financial reports
• Performs other job-related duties as assigned.

Knowledge, Skills, and Abilities
Knowledge of:

• Federal, State, Local, and County laws.
• Policies, procedures, and practices.
• Oracle, state accounting system, and other job-related software and systems.
• Demonstrates full/complete knowledge in an area. Requires command of technical and functional procedures, processes, and subject matter in a job family or professional discipline to handle most situations and lead and/or review the work of others in multiple job classifications while performing diverse responsibilities.
• Banner and other job-related software systems.
• Microsoft Office Professional or similar applications.

Skill in:

• Strategic planning & execution
• Financial acumen & analytical rigor
• Risk management
• Grants & contracts compliance
• Process improvement
• Stakeholder communication
• Leadership & coaching
• Results orientation & accountability
• Attention to detail
• Job-related software. .
• Reconciling financial details.
• Both verbal and written communication.

Ability to:

• Analyze and interpret financial data/records.
• Prepare detailed reports.
• Prepare accurate data.
• Review, verify, and correct financial data.
• Develop financial information.

Work Experience
Required:

• At least five years of grant accounting and administrative experience.

Preferred:

• Supervisory experience
• Grant accounting and administrative experience.