Senior Financial Coordinator

$19.97 - $29.95 Hourly

$41,527 - $62,291 Annually

This position is a Pay Band C4

Posting Details

Interviews are anticipated to be conducted within two (2) weeks of closing date.

The New Mexico Department of Transportation (NMDOT) is the state agency responsible for providing a safe and efficient transportation system for the traveling public, while promoting economic development and preserving the environment of New Mexico.

Within the NMDOT, the Intelligent Transportation Systems Bureau is responsible for utilizing data, information and advanced communications in real time operations to improve roadway and transportation safety and efficiency.

As a valued new employee to NMDOT, you may be eligible to receive three (3) days of administrative leave upon your start date. This is applicable to external hires not within the State of New Mexico Government.

Why does the job exist?

This position provides financial oversight and administrative functions that enables the Intelligent Transportation Systems (ITS) Bureau to procure all the necessary goods and services to meet its operational goals and objectives while ensuring the Bureau's expenditures fully comply with state and federal requirements.

How does it get done?

Key responsibilities of the Senior Financial Coordinator will include :

• Prepare the Bureau's budget and allocate monies into the appropriated funding categories for the Bureau.
• Provide weekly status of Bureau's budget and initiates any Reauthorizations of Operating Budget (ROB) that may be required to cover anticipated costs.
• Prepare Purchase Orders (PO), process payments, track and monitor open POs and rollover encumbrances, verify invoices, and maintain price agreements.
• Initiate the loading of funds for ITS projects and prepares all necessary documentation for project close-out.
• Administrative contract maintenance that includes federal invoice payments, preparation and amendments to annual work programs, performance and expenditure reports, federal authorization and reconciliation forms, obligating and unobligating monies from the Transportation Improvement Program (TIP) and the State Transportation Improvement Program (STIP) for federally funded activities pursued by the ITS Bureau.
• Document and maintain fixed asset and inventory control including the preparation and processing of property transfers.
• Processes employee expense reimbursements, Human Resources (HR) training requests and event registrations.
• Maintain inventory and replenishment of office consumables / equipment / supplies.
• Represent the ITS Bureau at events and conferences as directed by the Bureau Chief.

Who are the customers?

This job is done for all the operational and support staff at the ITS Bureau as well as acts as the coordinating contact with clients purchasing staff and that of central purchasing staff for the General Office.

Ideal Candidate

The ideal candidate will preferred education and / or experience in the following :

Minimum Qualification

High School diploma or Equivalency and one (1) year of experience in bill collection, bookkeeping, office administration, auditing, accounting, and / or finance. Any combination of education from an accredited college or university in a related field and / or direct experience in this occupation totaling one (1) year may substitute for the required experience.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course certificate from the State of New Mexico or must pass and receive a Defensive Driving Course certificate as a condition of continued employment.

Working Conditions

Work is performed in an office setting with exposure to Visual / Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

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Agency Contact Information : Charles Remkes (505) 490-3308. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.