Project Coordinator - Artificial Intelligence Initiatives

Project Coordinator - Artificial Intelligence Initiatives

The Project Coordinator is a hybrid role with some project management and some administrative assistant duties. The coordinator assists a Project Manager or Project Director in coordinating all activities of a particular project; they provide administrative and project planning, setup, maintenance, and close-out support to the project leaders and the corresponding area. Other assigned duties may include community outreach, participant recruitment, qualitative / quantitative data collection, scheduling, clerical duties, data management, purchasing, event planning, website content management, and organizational tasks. May be responsible for travel arrangements and procurement support activities.

Key Roles and Responsibilities :

• Organizing project planning meetings, helping to define scope, timelines, and deliverables
• Taking and distributing project meeting minutes
• Preparing materials for project meetings including agendas
• Tracking milestones, and preparing reports for the DAI
• Preparing project presentations
• Organizing materials for projects
• Managing the DAI calendar; and planning, scheduling, and organizing meetings for the Director
• Procuring supplies and equipment
• Making travel arrangements
• Drafting and sending correspondence
• Assisting the DAI in strategic planning activities
• Performs job responsibilities in a safe and secure manner.
• Ensure coordination of area work with other areas of KUMC to ensure integration and support of KUMC goals and objectives.
• Develop, maintain and expand job-specific knowledge and skills to keep pace with industry changes and support the university's commitment to excellence and innovation.
• May participate in relevant committees, task force, or other similar activities.
• Maintain confidentiality of medical center, employee, and patient information. Handle sensitive data with discretion and in accordance with KUMC policies and legal requirements.
• Maintain the highest standards of integrity, respect, professional conduct, and ethical standards.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications :

Work Experience :

4 years of experience with project coordination, time management and managing multiple task and priorities. Education may be substituted for experience on a year for year basis.

Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Presentation experience.

Preferred Qualifications :

Education :

Bachelor's degree in Business Administration, Health Administration, Project Management, Communications, or a related field.

Certifications :

Project management certifications, such as CAPM, PMP

Work Experience :

Experience with project management, administrative support, or event planning (internships or student roles count).

Experience using project management tools.

Prior experience / exposure to research environments, academic institutions, or healthcare settings.

Experience with basic understanding of data science or AI concepts.

Experience with the ethical use of AI, and technology initiatives.

Skills :

Organizational and time management skills

Communication skills, including written, oral, and presentation skills

Required Documents : Resume

Cover Letter

Comprehensive Benefits Package :

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous em