Laboratory Records & Specimen Archives Associate / Archival Technician, Mattawan, MI 49071 (Onsite)

Laboratory Records & Specimen Archives Associate / Archival Technician

LOCATION : 54943 N Main St, Mattawan, MI 49071 (Onsite)

DURATION : 6 Months with possibility of extension

WORKING HOURS : 8 : 00 AM 4 : 30 PM (some overtime possible; may start early at 6 : 00 AM)

DRESS CODE : Casual Office Attire

REPORTS TO : Supervisor or above

POSITIONS : 3

JOB SUMMARY

The Laboratory Records & Specimen Archives Associate / Archival Technician is responsible for developing and applying acquired job skills needed to support the receipt, login, distribution, disposal, and oversight of materials submitted for archival purposes. This includes managing study-related records, biological specimens, and samples , and supporting the archival workflow by storing, distributing, tracking, and maintaining materials within the archive management system .

ESSENTIAL DUTIES & RESPONSIBILITIES

• Perform and document all procedures, materials, and results in compliance with applicable regulatory standards ( protocols, methods, SOPs, data integrity requirements ).
• Identify and communicate any issues with data accuracy, completeness, or compliance to management.
• Follow archive security procedures and maintain the integrity of archived materials .
• Organize, file, and retrieve facility and study-related records, biological specimens, and samples .
• Assist internal and external customers with requests for both current and finalized study materials.
• Utilize the archival management system for indexing, tracking, and maintaining materials.
• Review departmental and study-specific data to ensure adherence to SOPs, protocols, industry standards, and regulatory requirements .
• Follow all regulatory requirements for retention, storage, and disposal of archived materials.
• Perform all other related duties as assigned.

EDUCATION & EXPERIENCE

SKILLS AND REQUIREMENTS

WORKPLACE REQUIREMENTS

CANDIDATE SELF-ASSESSMENT QUALIFYING SKILL MATRIX

Use a scale of 1 (Beginner) to 10 (Expert) for the Self-Rating column.

Skill Category

Required Skills

Preferred Skills

Self-Rating (1 10)

Years of Experience

Additional Notes / Comments

Archival / Records Management

Handling, filing, organizing, retrieving records

Research or lab record management experience

Specimen / Sample Handling

Managing biological specimens & samples

Experience in GLP / GMP lab

Data Entry & Documentation

Accurate data entry; SOP / protocol compliance

Experience with validated systems

Microsoft Office

Excel, Word, Outlook basics

Advanced Excel or database experience

Computer Literacy

Ability to learn archiving systems

LIMS / ELN exposure

Attention to Detail

Accuracy, documentation precision

QA / QC experience

Communication Skills

Verbal & written interaction at all levels

Cross-department coordination

Organizational Skills

Record structuring, tracking, multi-tasking

High-volume records environment

Regulatory Compliance

SOPs, protocols, retention standards

GLP, FDA, or regulated environment exposure

Physical Requirements

Light lifting, mobility

Prior warehouse / lab support experience

Time Management

Working under deadlines

Fast-paced regulated environment

Customer Service

Assisting internal / external requests

Scientific customer support