Lease Administrator

Lease Administrator

The Lease Administrator manages lease documentation, including reviewing and abstracting leases, processing rent and invoice payments, and handling reconciliations for CAM, taxes, and insurance. They maintain accurate data in the real estate database and ensure effective communication with internal teams and property owners. Strong attention to detail and organizational skills are essential.

Responsibilities

• Review, analyze, and abstract lease documents into the database accurately, completely, and timely for your assigned lease portfolio.
• Update / maintain information in the company database with complete accuracy, including, but not limited to : landlord / ownership changes, operating expense estimate changes, internal / external contact information, and upload of supporting documentation into the database.
• Prepare monthly rent files for assigned lease portfolio; obtain manager, VP, and finance approval(s); submission of approved rent file(s) to accounts payable department for processing.
• Review and processing of lease-related invoices, including CAM (common area maintenance), real estate taxes, insurance, etc, for your assigned portfolio, ensuring timely and accurate payments to landlords; research lease documents to ensure billing is allowable per lease agreement.
• Research payments made to landlords, returned checks (confirm remittance information, void / reissue check(s) as needed).
• Review rent account statements, communicate with landlords on discrepancies relative to billing statements, and reconcile accounts as needed.
• Obtain Certificates of Insurance (COI) as needed.
• Demonstrate high quality of customer service when supporting the department, other internal departments, and field operations, as well as external customers and landlords.
• Support special projects.

Qualifications

Additional Data

Select Medical strives to provide our employees with work-life balance as we understand that happy employees have both fulfilling careers and fulfilling lives beyond our doors.