Administrative Coordinator (Onsite)

Administrative Coordinator

Collins Aerospace in Bohemia, NY, is seeking a high-performing Administrative Coordinator who is energized by supporting complex operations and making a meaningful impact every day. Are you excited about the idea of helping senior leaders maintain a fast-paced operation that runs smoothly? Do you thrive in roles where your organization, judgment, and proactive approach help entire teams succeed? In this role, you'll support the Director of Operations and the Operations leadership team, partnering across union and non-union groups to drive business priorities forward. You'll join a collaborative, mission-driven organization that values precision, teamwork, and continuous improvement-and you'll play a critical role in keeping our operations performing at their best.

What you will do :

• Manage complex calendars, prioritize meeting requests, and respond on behalf of the Director of Operations to ensure smooth workflow across the Operations organization.
• Coordinate with contractors, service providers, and city / state agencies while ensuring accurate processing of billings and purchase requests.
• Prepare for key meetings by organizing materials, setting pre-briefs, capturing action items, and maintaining follow-up systems to ensure deadlines are met.
• Proactively identify opportunities to increase leader and team productivity, continuously improving administrative processes and anticipating the needs of the department.
• Generate professional-quality charts, reports, correspondence, and presentations, enabling data-driven decisions and clear communication.
• Support employee engagement efforts, coordinate events, manage office supplies, and uphold budgeting practices to keep operations running efficiently.
• Solve routine problems, plan and manage assigned tasks with minimal guidance, and provide overtime support when required.

What you will learn :

Qualifications you must have :

Qualifications we prefer :

What we offer :

Avionics delivers advanced cockpit displays, vision systems, and comprehensive digital solutions for global government, commercial and business aviation customers. We provide connectivity and managed data services to ensure safety and seamless communication for passengers, crews, and militaries, from aircraft and airports to air traffic management. Join us in creating solutions that connect the world, one flight at a time. Start your application today.