Administrative Secretary (Behavioral Services) - Part Time - Detroit

GENERAL SUMMARY:

Under direct supervision from a leader on the Leadership Salary Plan grade up to and
including M07, performs secretarial duties such as typing routine correspondence and forms,
maintaining files, distributing mail, and so forth. Work is planned and checked by supervisor.
Uses discretion and judgment when screening visitors and telephone calls, making necessary
grammatical or spelling changes in correspondence, and organizing own work load to meet
established priorities.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

1. Types memos, correspondence, reports and various routine forms, and makes changes in
   grammar, punctuation or spelling as needed. Organizes workload to comply with deadlines
   and established priorities.
2. Maintains non-complex departmental record keeping and filing systems, including records
   related to personnel, payroll, attendance, work and purchase orders, and so forth.
3. Receives and screens visitors and telephone calls, and notifies appropriate personnel or
   records messages. Responds to general inquiries concerning department/unit activities
   and operations by relating to established policies and procedures.
4. Maintains department calendar. Schedules meetings and appointments. Makes routine
   travel or conference arrangements as necessary.
5. Opens, sorts, records and distributes mail.
6. Posts information to records and logs, maintains established files, and prepares various adhoc reports according to directions from supervisor.
7. Performs related general office duties, such as monitoring and ordering standard supplies,
   operating office copier, collating and assembling documents, accepting and delivering
   interdepartmental correspondence, and so forth.
8. May be responsible for performing duties such as typing patient related documents,
   gathering information from patients to relate to physicians, maintaining patient files, and
   scheduling patient for surgery, tests and appointments.
9. Performs other related duties as assigned or requested.