Project Manager II, Trucks

About CALSTART and Scam Awareness

Please be aware of recruiting scams!

All legitimate communication from our recruitment team will come from an official calstart.org email address. We will not text you about a role you have not applied to or shown interest in, and we will not conduct interviews via text or Zoom chat. CALSTART does not ask for fees or personal information such as Social Security numbers or bank details during the recruitment process.

About CALSTART

CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all. For over 30 years, CALSTART has worked to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART collaborates with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

About the Role

The purpose of the Project Manager 2, Trucks role is to ensure the effective implementation and management of Incentive Projects and other CALSTART initiatives. This involves educating and training stakeholders, improving technical systems, streamlining administrative processes, and ensuring data management and reporting. By coordinating with internal teams and engaging external stakeholders, the role will support project successes and foster strong relationships within the industry and with regulatory bodies.

The role will support external stakeholders by educating and training dealers and equipment purchasers, addressing their inquiries, and assisting with Salesforce technical issues to ensure smooth participation in the incentive projects. For internal stakeholders, the role will streamline project administration, update incentive websites and equipment catalogs, and handle data acquisition and reporting. They will lead the development of standard operating procedures, help organize events and webinars, draft communications, and ensure coordinated efforts and effective project execution. This role also involves collaborating with internal teams and engaging with industry participants and funders to maintain stakeholder relationships and support CALSTART initiatives.

Duties & Responsibilities

• Lead dealer education initiative and involvement, training dealers and purchasers on participating in the incentive projects (e.g. responding to inquiry emails, assisting with or escalating Salesforce technical issues, preparing presentations to inform how the voucher processes work).
• Assist with tasks related to administering incentive projects by fulfilling functions outlined in grant agreements, including developing Implementation Manuals, policies, and procedures, streamlining voucher approval and processing workflows in Salesforce, and engaging industry stakeholders.
• Develop and maintain strong relationships with participating OEMs and dealers to drive outreach initiatives, manage equipment eligibility verification and catalog management, and implement standard operating procedures (SOPs) to streamline processes and ensure accuracy across projects.
• Input new OEMs, Dealers, and Equipment to the Voucher Processing Center catalog; provide feedback to the Salesforce development team on system processes for improvements; lead efforts to improve the dealer user experience of the Voucher Processing Center, and assist the Voucher Processing team with system issues or processing inquiries.
• Support monthly data acquisition, validation, and reporting (e.g. manage vendor data collection, collaborate with internal data and validation teams to create monthly reports) and maintain records for engagements and meetings with stakeholders.
• Use CALSTART CRM systems such as Salesforce and Monday.com to keep and maintain records and perform daily tasks.
• Lead the development of standard operating procedures for internal processes and use project management tools to enhance reporting, program funding launches, and program development.
• Support organizing and attending project-related workshops, events, forums, presentations, and webinars, including drafting announcement emails and presentation slides, coordinating with communications, and strategizing communication tactics for workgroups and webinars.
• Assist with other tasks or CALSTART initiatives as requested by other teams or departments.

Qualifications

Desired Qualifications

$72,000 - $85,760 a year

CALSTART values transparency and provides information regarding compensation. The complete salary range for this role is $72,000-$85,760. Pay is determined based on factors including job-related skills, qualifications, experience, education, internal equity and other factors relevant to the job.

We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.

We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and invest in the success and development of our employees.

We care about your personal well-being as much as your professional success and offer generous benefits to full-time employees including : 100% company-paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, a Retirement plan with company contributions, an FSA for Health and Dependent Care, 3 weeks of vacation in the first year, 11 paid company holidays, paid sick time, paid family leave, and more.

Our inclusive environment focuses on merit-based decisions without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.

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