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Accountant 1 (Facilities Ops & Planning)

Accountant 1 (Facilities Ops & Planning)

University of MiamiMiami, FL, US
2 days ago
Job type
  • Full-time
Job description

Accountant

The Accountant oversees the assigned departments internal accounting and reporting functions and assists management with all fiscal functions, including budget formulation and monitoring of accounts, to ensure compliance with University policies and warrant availability of department funds at all times.

Core Job Functions

  • Prepares balance sheets, profit and loss statements, and other financial reports.
  • Analyzes trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.
  • Reports assigned departments finances to management and offers suggestions about resource utilization, tax strategies, and assumptions underlying budget forecasts.
  • Verifies the accuracy of journal vouchers and accounting classifications assigned to various records.
  • Examines and reconciles expenditure and revenue accounts.
  • Reviews and approves all reimbursements, check requisitions, and purchase orders.
  • Assists with fiscal year end process including entries for the necessary accruals.
  • Develops, analyzes, audits, reconciles, and monitors fiscal reports based upon current and historical financial revenues and expenditures.
  • Participates in planning long- or short-term business objectives.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.

Core Qualifications

Education : Bachelors degree in relevant field.

Certification and Licensing : Not Applicable.

Experience : Minimum 1 year of relevant experience.

Knowledge, Skills and Attitudes :

  • Knowledge of generally accepted accounting procedures and principles.
  • Knowledge of budget control methods, policies, and procedures.
  • Ability to prepare financial and accounting records.
  • Ability to analyze, consolidate, and interpret accounting data.
  • Ability to compile, organize, interpret, and communicate accounting data and results concisely.
  • Ability to manage a budget and work within the constraints of that budget.
  • Department Specific Functions

  • Prepare journal entries as needed (routinely)
  • Support UMPD accounting functions as needed (e.g., monthly Re-Bills / Internal Invoices)
  • Prepare reconciliations (i.e., Monthly Sales Tax reconciliation, AR reconciliation)
  • Create requests for Purchase Orders as needed Submit Purchasing Card (P-Card) verifications with proper supporting documentation as needed
  • Obtain and review vendor invoices / identify and resolve discrepancies
  • Prepare internal University invoices for vendor reimbursables
  • Prepare and submit check request payments for Utilities of University owned properties (i.e., Rental homes)
  • Apply customer rental payments
  • Prepare deposits for checks received from tenants and vendors, and record corresponding transactions in Workday
  • Generate AR aging report on a biweekly basis for real estate manager
  • Prepare and submit routine uploads of purchase transactions (i.e., Fastenal uploads)
  • Prepare and review analytical reports (Analytical reports defines that the accountant is analyzing the data, not only compiling the data. Frequency varies; it may be weekly, monthly, even annual reports, AND accountant may provide recommendations) / graphs including, but not limited to the following :
  • Overtime
  • Outside Services Spend Analysis
  • Fuel Trend Analysis
  • Assist with special projects requested by Facilities Operations & Plannings Leadership Team
  • Academic / Classroom & Administrative Space / Use Credits to HRL from Facilities for the Academic / Classroom & Administrative Spaces located within each existing applicable HRL building : LSV; M / P; Eaton; CV
  • Weekly download of TMA billing report and upload from TMA to Workday
  • Monthly reconciliation / calculation of Sales Tax for Parking and Transportation applicable sales (includes Wellness and CaneCard Sales Tax and occasionally Metro-Rail Cards)
  • Monthly charge outs of PayByPhone (PbP) for Parking and Transportation Department
  • Monthly charge outs of Events Rebills for Parking and Transportation Department
  • Monthly charge outs of internal PG sales related to Parking Permits for Parking and Transportation Department
  • Monthly reclassification of all credit card transactions processed and coded through First Notice Rule (FNR) by front desk Parking and Transportation team into the various Revenue Categories and Sales Tax in Workday
  • Process refunds as needed from parking deductions for Parking and Transportation Department
  • Process approved refunds as needed related to parking citations
  • Coordinate with various Parking and Transportation Department vendors to ensure billing and payments are current
  • Process journal entries in Workday to clear Ledger 1491 (for PG003884) for STRIPE transactions as necessary
  • Prepares monthly parking invoices for vendors / contractors that have employees parking on University parking lots (as needed). Examples include, Coastal Construction
  • The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

    Job Status : Full time

    Employee Type : Staff

    Pay Grade : A6

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