Administrative Assistant / Office Administrator

Job Overview We are seeking a full-time detail-oriented and organized Office Administrator for a financial / political office. The ideal candidate will have a strong background in office tasks and administrative support, with at least 10 years of experience, excellent communication skills and the ability to multitask effectively. Responsibilities Handle all incoming phone calls, ensuring professional phone etiquette. Handle incoming member support / service inquires, ensuring professional email etiquette. Maintain organized electronic filing systems; perform data entry tasks accurately under various data entry systems; and online forms platforms. Utilize QuickBooks for record management. Political knowledge / understanding (A MUST) Proofread documents for accuracy and clarity before distribution. Collaborate with team members to maintain office efficiency. Handle clerical tasks such as incoming mail, typing, organizing documents, and managing and preparing correspondence. Utilize Microsoft Office for all administrative tasks, Outlook, Calendar, Word, Excel. Qualifications Proven experience in an office environment, with a focus on administrative roles. Strong organizational skills with the ability to manage multiple tasks simultaneously and the ability to continually follow up as needed. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with QuickBooks. Friendly demeanor and professional appearance. Strong typing skills with attention to detail in data entry and documentation. Ability to work independently as well as part of a team, demonstrating time management skills effectively. Candidate must be flexible; work under strict deadlines, with short-term requests. Maintain confidentiality and discretion; decisive with decisions as needed; follow direct instructions but be comfortable with asking questions.