Inventory and Data Manager

Job Description

About Meadow Lane

Meadow Lane is a gourmet prepared foods market coming to Tribeca in 2025, focused on organic, high-quality culinary offerings. Our store will carry an expansive menu of delicious prepared foods made fresh from our on-site kitchen. All menu items will be available grab-and-go style, to fit the fast pace of NYC while satisfying New Yorkers’ needs for delicious, healthy, and nutritious food in a beautiful environment.

Our partnerships with local, sustainable farms will bring a variety of fresh farm produce under one roof, saving our shoppers a trip to the farmers market and connecting more small farms with the NYC customer. Our beverage program consists of a coffee, tea, and matcha bar, organic smoothies, and a menu of organic juices. Fresh pastries and other sweet and savory treats will be available for takeaway.

Meadow Lane will stock a curated assortment of snacks and dry goods brands, along with household staple items. We have selectively chosen brands in a handful of categories to bring exclusive collaborations to Meadow Lane. In our floral studio, bespoke specialty floral arrangements will be designed each day for custom orders, events, hospitality and fashion partnerships, and weekly floral house accounts.

Inventory and Data Manager – Roles and Responsibilities

Meadow Lane is seeking an experienced and organized Inventory Manager to oversee the ordering, receiving, and inventory tracking of all goods and supplies, and support data tool development across our prepared foods, beverage, and grocery departments. This role is essential in ensuring our store is well-stocked, fresh, and running smoothly across all departments, from kitchen to retail floor.

The Inventory Manager will work closely with stocking clerks, vendors, kitchen staff, and the retail team to monitor daily inventory levels, manage spoilage and waste, place timely orders, and optimize inventory processes. This individual must be detail-oriented, highly dependable, and capable of multitasking in a fast-paced, dynamic environment. Experience working with inventory software and platforms such as Toast and xtraCHEF is a strong plus.

Responsibilities

• Manage all purchasing and inventory for grocery, produce, beverage, and prepared foods categories.
• Tool Development (possible languages : Java, C++, Python, or Excel all acceptable)
• Place timely and accurate orders with local farms, vendors, and suppliers, tracking deliveries and backorders.
• Monitor stock levels and ensure product availability based on par levels and sales trends.
• Work closely with the kitchen team to forecast and fulfill ingredient needs, and track perishable inventory.
• Partner with the retail and receiving teams to confirm product quality and accuracy during deliveries.
• Track spoiled, damaged, or expired goods and ensure proper removal and documentation.
• Collaborate with department leads on storage needs, shelf life, and sell-through targets.
• Organize and maintain all storage and backstock areas to support product rotation and easy access.
• Maintain clear communication with all departments to support smooth inventory operations across the store.
• Use and help optimize digital inventory and procurement systems, including xtraCHEF and Toast.
• Report on key inventory metrics such as shrink, spoilage, stockouts, and vendor performance.
• Support financial audits and inventory reconciliation processes.
• Daily hybrid schedule : 4+ hours a day on site

Minimum Requirements