Office Assistant

Office Assistant

Salary : $17.00 - $19.00 / hour

Job Classification : Hourly

Location : Fort Collins, CO 80521 US (Primary)

Job Type : Temporary

Number of Hires Needed : 1

Western EcoSystems Technology, Inc. (WEST), a dynamic environmental and statistical consulting firm with offices across the United States and Canada, is looking for a temporary, full-time, Office Assistant, in Fort Collins, Colorado.

WEST has a permanent core of professionals with broad experience in basic and applied ecological studies and the sophisticated analysis of natural resource data. Since its founding in 1990, the WEST team has shaped the foundation of what we do, and what we believe in through our core values and key principles. Our work matters to our clients, communities, and the environment. Join WEST and discover a company of passionate, committed, and highly motivated individuals.

Key Details :

• Compensation : $17.00 - $19.00 / hour
• Start date : November 3, 2025
• Location : Fort Collins, Colorado (in person position)

Job Description

Function as the receptionist including greeting guests and answering questions as well as maintaining the reception area

Answer and direct incoming calls to the appropriate party

Maintain phone system information, including telephone programming, voice mail administration, telephone features

Assist with data entry and photo annotations

Provide typing, spreadsheet and power point preparation, and other clerical support as requested

Receive and distribute mail; distribute UPS, Federal Express, and other deliveries

Prepare outgoing mail, Federal Express, and UPS packages

Understand building security systems and maintain keys for new staff

Assist in keeping building security system and fire extinguishers serviced and up to date

Understand role in Crisis Management Plan and Business Emergency Plan, participate in training, and be prepared to assist in a crisis event

Manage tasks associated with various meeting functions, webinars, and the conference rooms

Coordinate office-wide social events and assist with holiday events as requested

Make travel arrangements for employees as requested

Assist with marketing and conference logistics

Manage all recycling needs

Miscellaneous office tasks as assigned by manager / supervisor

Job Requirements

High school graduate

Two years recent administrative support experience desired

Proficient using MS Word and Excel

Must be able to interact professionally with diverse personalities

Demonstrate and provide examples of organizational skills and customer-focused attitude

Independent judgment to plan, prioritize, and organize diverse workload

Must have previous experience handling confidential information

Job requires the person filling this position to be able to appear for work on time, to follow instructions from manager, to interact effectively with coworkers and clients, to maintain positive attitude, and to accept guidance and constructive criticism.

After an offer of employment is made, the candidate must successfully pass a pre-employment background check, drug screening, and a DMV records check that meets WEST's minimum criteria to operate a motor vehicle on behalf of the company. A valid driver's license will be required.

Candidates must adhere to all health and safety requirements.

WEST provides equal employment opportunities to all individuals regardless of their race, color, religion, gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, and any protected veteran status, and any other characteristic protected by federal, state or local law. Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and without discrimination, for recruitment, selection, advancement and every other term and privilege associated with employment.