Corporate Affairs Team Coordinator

Corporate Affairs Administrative Support

Job Objective : Support corporate affairs' operational effectiveness and positive team culture through advancing technical integration, administrative coordination, executive support, event logistics, and collaborative project contributions.

Core Duties :

• Operational & Technical Support :
• Encourage and develop technical integration to support workflows and advance ways of working.
• Organize and maintain digital assets in collaboration with communications and corporate resources teams. Upload and work in Digital Asset Management tool.
• Support project tracking by gathering key metrics and maintaining documentation.
• Assist in survey creation, distribution, and feedback collection.
• Coordinate use of internal tools and platforms such as AdminLink, CompanyConnect, Adobe, Sharepoint and shared forms.
• Liaise with IT and tool owners for troubleshooting, access, and updates.
• Team Coordination & Culture :
• Serve as an administrative liaison across the department, ensuring smooth coordination and communication.
• Organize onboarding processes, maintain team rosters and resource lists, and coordinate team celebrations and shared rituals.
• Track department milestones and deadlines such as MBOs, award submissions, and performance timelines.
• Post updates to shared calendars and communication channels.
• Demonstrates inclusion through their own words and actions, acting with kindness, curiosity, and respect.
• Embrace and incorporate Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work.
• Event, Hospitality & Guest Support :
• Provide real-time event and meeting support, including setup, signage, and printed materials.
• Partner with the Corporate Hospitality Manager to support logistics for the guest house, event spaces, and campus visitors.
• Assist with reception and front-desk needs for visitors as needed.
• Prepare materials and coordinate logistics for leadership meetings and external guests.
• Executive & Administrative Support :
• Arrange travel, process expense reports, and track budget-related logistics.
• Support VP with complex calendar management, meeting preparation, and timely triage of emails and incoming requests.

Key Qualifications :

Diversity is important at Promega. We are proud to be an Equal Opportunity Employer, and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class.

Application Instructions : Apply Online. Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.